Minutes of the Council Meeting held at

The Parish Hall, Victoria Place, Brightlingsea on

Thursday 19th September 2019 at 7.30pm.

 

Present:

Councillors

G Steady (Mayor)

J Chapman (Deputy Mayor)

M Barry, M Beckett, J Carr, G Chasney,

J Howard, M Judson (7.35pm onwards),

C MacGregor and B Smith

 

In attendance:

Tracey Pulford – Town Clerk

County Councillor Goggin

12 Members of the public

 

  1. APOLOGIES FOR ABSENCE: Councillor Block

 

  1. TO APPROVE THE MINUTES OF THE MEETING HELD ON 15TH AUGUST 2019 AND CONFIRM AS A CORRECT RECORD:

 

Councillor Barry proposed an amendment to the minutes where the Deputy Mayor “wished to record the Councils condolences and sympathy to the family of the young lad”, he asked for it to include the name of the young lad, Rory Wai. With this amendment, the Minutes of the meeting held on the 15th August 2019 were accepted as a true record. Seconded by Councillor Chapman. Agreed.

 

  1. MAYORS ANNOUNCMENTS:

 

Copy of the Mayor’s Announcements is annexed to the Minutes.

  1. DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:

 

The Mayor reminded Members to declare interests when necessary.

 

  1. REPORT FROM COUNTY COUNCILLOR GOGGIN:

 

A copy of County Councillor Goggin’s written report had been circulated to all members.

 

The Mayor stated that he has been following County Councillor Goggin on Social Media, which has been very interesting. He mentioned (1) the Commercial Fishing, and suggested that he and Councillor Carr get together to see if there is any common ground for Brightlingsea; (2) Early Years and Special Needs, and asked if there was any opportunity to be able to facilitate time together for families, to have time together and do things together. He suggested maybe Clive at the Lido, who is experienced with different activities, could this be linked up, and funding accessed. County Councillor Goggin replied that his Portfolio he is Deputy to is Education, and due to his involvement with Market Field School and the Academy, they have given him the Chairmanship of this Early Years Committee. There is a sum of money set aside by Essex County Council – £700,000, which is specifically for children 5 and under who have special needs.

 

Councillor Judson joined the meeting at 7.35pm.

The Mayor mentioned County Councillor Goggin’s report, with his comments in red, and the Mayors comments in purple.

 

County Councillor Goggin reported as follows:-

 

  • Missing money at the Local Highways Panel – the £50,000 which had gone missing has now materialised. The LHP immediately allocated that money to Steve Gove under the Highway Rangers for him to buy some capital equipment so he can extend the work he carries out on behalf of Essex County Council for Tendring District Council.
  • Local Highways Panel under Section 278 there are items for Brightlingsea including the Marina, bollards, footpaths, Robinson Road Phase 1 and 2.
  • Disappointed that the repairs to the street lights outside Tesco’s still have not been completed, however this has been promised before the end of November.
  • The Footway Initiative – pleased to report that all of the parishes which he covers have put schemes in. Yesterday he was told that the schemes are to be looked at and inspected, however a resident has advised that someone has been out and dropped black bitumen everywhere.
  • Attended a USAR meeting today. Under the impression it was to talk about the paddling pool, but it wasn’t. The Mayor replied that he and Councillor Howard were both invited to attend, but were unable to go to.
  • Kent and Essex Fisheries – They have a new boat coming, and they will be making a ceremony of it.
  • Had a request from someone about the High Street, and referred it back to the Highways Department.
  • Been contacted by a resident in Windsor Court who is having problems with cars turning right into Queen Street.
  • T-Junction at the end of Station Road, the pole is on the grass but the triangle has gone. Does anyone know how this happened? The Clerk replied that the pole was hit by a car, and Essex County Council are aware of this.
  • Terry Truss has asked that thanks to be given to Councillor Jean Howard, as the problem with the tree at the school has now been resolved.

 

Members asked the following questions:

 

  • Councillor Howard mentioned that the yellow grid outside the Fire Station has been repainted.
  • Councillor Chapman mentioned the street lights in Victoria Place, and stated that this is in a CCTV area and we have no High Street main lights. County Councillor Goggin asked for the reference number and said that he would look into this.

 

The Mayor then asked for questions to County Councillor Goggin from members of the public:

 

  • The street light in Ophir Road/Tower Street is still out. They have however painted white lines on the junction today.

 

  1. TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:

 

The Payments and Accounts for the period ending August 2019 (as shown on the attached appendix) were proposed by Councillor Chapman as follows:

 

General Account Cheque No’s 707427 – 707442 in the sum of £5,327.06 for payment.

 

Current Account £59,109.52
Saver Account £68,456.95
Base Rate Reward Account £42,451.55
Making a total of: £170,018.02
Less un-presented cheques of: £1,501.17
Bank Balances on all Accounts : £168,516.85
Employee payments paid for the month of August were £13,452.06

 

The accounts were seconded by Councillor Barry. Agreed.

  1. TO RECEIVE QUESTIONS FROM THE PUBLIC:

 

These questions are annexed to the Minutes.

 

County Councillor Goggin left the meeting at 20.00hrs to attend the Council Meeting at St Osyth.

 

  1. TO RECEIVE THE MINUTES OF THE PLANNING MEETING HELD ON 14TH AUGUST 2019 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:

 

Councillor Smith proposed that the recommendations in the Minutes of 14th August 2019 be agreed by Council, together with the planning decisions from TDC.

 

Councillor Chapman commented on the minutes of the planning meeting, and stated that there is a legal side to the minutes, and this meeting was misleading. A lot of discussion took place on Fieldgate Dock and also the Co-op application. She said that she would abstain from voting on these minutes as she did not think they were accurate. Councillor Smith replied to this comment, and stated that the Town Clerk should be in attendance at all planning meetings. He then moved that the minutes were agreed, as written. Seconded by Councillor Judson. Agreed.

 

The Mayor stated that the attendance of staff at planning meetings would be taken to a staff meeting for discussion.

 

  1. OPERATION QUASAR UPDATE:

 

A copy of an update from Sgt Simon Tattersall had been circulated to all members. Councillor Chapman briefed members and asked if anyone wished to come out with Sgt Tattersall for a couple of hours one day/evening, please give your names to the Clerk so she can liaise with Sgt Tattersall.

 

  1. TO RECEIVE REPORTS SUBMITTED FROM COUNCILLOR CONTACTS AND CO-ORDINATORS::

 

The Mayor gave the following statement on CCC’s.

 

Councillor Judson has resigned from his responsibility for Transport and Highways and Councillor Beckett will therefore have sole responsibility. We will reassess this issue as things progress.

 

Councillor Block – All members have had the e-mail concerning Ian’s situation and I am sure that we all send him our best wishes. Councillor Howard will therefore have sole responsibility for the Western Promenade and again we will reassess as things progress. Ian is Chairman of the Finance and Property Committee so in the current situation Councillor Beckett, as Vice Chairman, will stand in for Ian.

 

Councillor Howard – Had a meeting with Will Jenkins regarding the Food & Drink Festival. It was a successful event, with some 5,500 people attending. Next year they may try to open it earlier. There were some issues over the barriers/fencing and beach hut owners, but this was dealt with. There were 85 stalls, with 5 local charities having a stall and a lot of the stalls were local – CO7. All in all it was a successful event.

 

Last evening Councillor Steady and I met with the organisers of the HopeFest. She asked the Town Clerk if she could approach Tendring District Council about electricity. Councillor Barry said that he will contact TDC about them using the pump station.

 

Went to visit the Lakeside Caravan Site, and met with Steve the Site Manager. She told Steve of the complaints on Trip Advisor. Apparently the toilets are cleaned twice daily , but the drainage is not good. They are going to dig the floor up and put in a bigger drain. The sluice area, which is closed to the public, is due to be demolished shortly.

 

Councillor Beckett – A copy of his report had been circulated to all members.

  • High Street – would like to consult with the local residents to ask what action they would like.
  • Tower Street around George Cut area – would like to consult with local residents to see what they would like.
  • Bus shelters/stops – If anyone has any suggestions on what they would like to see in/at the bus stops/shelters, please let us know.

 

Councillor Barry asked Councillor Chasney about his report, and the problem with the Harbour Commissioners and their guide. Councillor Chasney replied accordingly.

 

Councillor Steady reported under Councillor Chapman’s CCC for Regeneration, and mentioned that at the recent VJ Parade the Deputy Mayor was verbally told where the Councillors will stand for any parade. He said that he was disappointed with this, as a council we have a good working relationship with most organisations within the town, and over 4-5 weeks ago he was told that changes were to be made, but no notification of this has been received. A discussion took place. The Mayor said that a meeting would be arranged to discuss this issue further.

 

Councillor Steady reminded everyone of the 100 years anniversary for the allotments in the town. There is a function on Saturday, at the allotments, starting at 11am. All would be welcome to attend.

 

Amenity Areas – Suzie Jenkins will be providing a full report for the next council meeting.

 

The Mayor then asked that all reports for Council meetings are submitted to the Town Clerk before the Monday before the meeting, so they can be circulated to all members and onto the web-site in advance of the meeting.

  1. TO RECEIVE REPORTS SUBMITTED FROM MEMBER REPRESENTATIVES ON OUTSIDE BODIES:

 

Nothing further to add.

 

 

  1. TO RECEIVE REPORTS SUBMITTED FROM DISTRICT COUNCILLORS:

 

Councillor Barry – Climate Change – The working party comprises of 10 Councillors from a range of parties, and we are hoping to get a statement/strategy available by early next year.

 

Councillor Howard asked the Tendring Councillors about the issues relating to the Western Prom and the shelter by the Lido. Councillor Steady advised that the Town Council are going to take it on, subject to funding. A discussion took place.

 

Councillor Chapman mentioned the increase in recycling, and as of the 19th August 2019, the food waste has increased by 96%, plastic by 61% and black sacks by 14%.

 

  1. TO RECEIVE THE TOWN CLERKS REPORT AND DETERMINE ACTIONS REQUESTED:

 

2.1 Agreed to suggest that the Wood Fire Pizza Company contacts the Brightlingsea Community Centre to ask if they can use their premises.

 

            Councillor Smith declared an interest in the following item:

2.2 Agreed there were no objections to a Temporary Road Closure on Saturday 9th November 2019, 1600hrs – 2100hrs for the Colne Yacht Club Fireworks, containing the Waterside, the hard around the Harbour Office to the junction of Fieldgate Dock and New Street.

 

2.3 Agreed that the Planning Committee would look at TDC’s Corporate Plan for 2020-2024 and put forward any suggestions.

 

Councillor Steady moved, in accordance with the Public Bodies (Admission to Meetings) Act 1960, in order to discuss items of a sensitive nature and items which are commercially confidential, the press and public be excluded. This was seconded by Councillor Chapman.   Agreed.

 

  1. MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 – To discuss the following:
  • Property Update

 

  1. PROPERTY UPDATE:

 

Brightlingsea Leisure Village – Councillor Chapman briefed members that Councillors Barry, Steady and herself had attended a meeting at the solicitors yesterday to discuss the Leisure Village. A discussion took place.

 

It was then proposed by Councillor Barry that the Council supports the renewal of lease for 15 years, with a premium of £25,000, with a stepped increase from £66,000 to £72,000, with an option to extend to 50 years, with a premium of £250,000, and rent review every 5 years up to market value. Seconded by Councillor Chapman. Agreed.

 

Councillor Howard reported that she would be visiting the Lakeside Caravan Park again next month.

 

  1. CLOSE OF MEETING:

 

There being no further business, the meeting closed at 21.17 p.m.

 

Chair ……………………

 

Date: 17th October 2019

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