Minutes of the Council Meeting held at
The Parish Hall, Victoria Place, Brightlingsea on:
Thursday 18th October 2018 at 7.30 p.m.
B Smith (Mayor)
G Steady (Deputy Mayor)
M Barry, J Chapman, V Chapman, D Dixon,
D Ingate, M Judson and J Russell
County Councillor Alan GogginTracey Pulford –Town Clerk
8 Members of the public
- APOLOGIES FOR ABSENCE: Councillors Block, Howard and Yallop.
- TO APPROVE THE MINUTES OF THE MEETING HELD ON 20TH SEPTEMBER 2018 AND CONFIRM AS A CORRECT RECORD:
Councillor Russell proposed that the Minutes of the meeting held on the 20th September 2018 were accepted as a true record. Seconded by Councillor Ingate. Agreed.
- MAYORS ANNOUNCEMENTS:
A copy of the Mayors Announcements are annexed to the minutes.
The Mayor thanked all those who contributed to his coffee morning, which was very successful. He mentioned that a piece of Lladro Porcelain had been given, which is on the Lladro web-site for £100.00, so if anyone wishes to make an offer, please do so.
Councillor Smith then briefed members on the meeting held on the 11th October regarding the SuFuse Project, and mentioned that architects had been commissioned to produce drawings for the Waterfront Square. He then mentioned the agreement between the Town Council and the Harbour Commissioners, and that he has set up a meeting to discuss the agreement for Tuesday 23rd October at 10am. All Councillors are invite to attend, however if anyone cannot make it, please give your comments, if any, in writing.
- DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:
The Mayor reminded Members to declare interests when necessary.
- 5 MINUTE REPORT FROM COUNTY COUNCILLOR GOGGIN AND QUESTIONS:
County Councillor Goggin reported on the following:-
- Left over from last month was a question from the Mayor on Essex County Council’s reaction to the market failure of the buses. An e-mail was sent to Essex County Council, and the response is that they are aware of the position, and have approached the local operators to try and fill the gap, but there were no takers. This confirms are own actions, where we approached the Clacton Bus and they were unable to do anything.
- Reminder that today is the last day for applications for the four works to be carried out on highways. The Administrative Assistant has been particularly helpful on this.
- The Local Highways Panel is on Thursday 25th There are some changes coming – one is that Joe Hazleton is moving on. Up for discussion at this meeting, is the crossroads by Scoobies. An e-mail has been sent from Thomas Eng, with various suggestions for this junction. He then asked for a steer from Brightlingsea on what route he should take at that meeting. He mentioned the survey, and a copy of this survey has been given to the Town Clerk.
- The School has confirmed its interest in the Zebra Crossing outside the Colne Community School. There is now some confusion about the planning permission.
- Devolution – Various councils have been asked to take part in a pilot project. Delighted to see that Brightlingsea is taking part, as are St Osyth and Alresford.
- SuFuse – Pleased to support the application, as County Councillor. Also got permission from the Economic Growth Board and Essex County Council.
- Had a discussion with the Lido Group, who have put in an application to CIF for £16,000, and was delighted to endorse that. Also supporting an application from the Harbour Commissioners for Schools Week, who have applied for £4,500 to get 150 children on the water over a two week period.
- At the last full Council meeting at Chelmsford, a large part of the morning was taken up with the Lower Thames Crossing. He stated that he voted in favour.
- Been asked to sit on the Kent and Essex Fisheries Board.
- Had a chat with Councillor Judson regarding the buses. Very few of the bus stops in town have information/timetable boards on them. Have spoken to Adrian Summons of Essex County Council who said if we come up with the sites, he will put the boards up. One suggestion is the stop outside the Brewers Arms.
- Will be meeting with a couple of local firms regarding expansion, in my role on Essex County Council on Economic Board, with the possibility of expansion in and around Brightlingsea.
Councillor Judson mentioned that a bus timetable could be installed at the Regent Road bus stop, and then mentioned that Essex County Council could also look at the condition of the shelter at this stop, as it is very scruffy. Councillor Smith asked about the electronic boards and whether or not one could be installed in Brightlingsea, in Victoria Place. County Councillor Goggin said he would ask.
County Councillor Goggin then asked members what they would like him to say at the Local Highways Panel Meeting about the junction with Church Road, Well Street, Spring Chase and Ladysmith Avenue. The Mayor replied that the council will get back to him. Councillor Dixon mentioned that the essence of the exercise was to slow the traffic down, and one suggestion was to build out the footway on the north side of the road. The other issue is in Seaview Road – he does not think that residents will agree to blocking off the road but some sort of calming at the bottom end is needed. He stated that this has the potential for a serious accident on that corner.
The Mayor then asked for questions to County Councillor Goggin from members of the public.
Q1) Can you find out how many reactors are actually going to be built on the Bradwell Site please? County Councillor Goggin replied that he attended a meeting, in Brightlingsea, a month ago. He stated that he would find out about this.
Q2) After coming home from Colchester one evening, about 9.00pm, coming across Ipswich Road roundabout and Harwich Road roundabout, there was no work going on. Surely with two interchanges like this work should be carried out 24/7. County Councillor Goggin said he takes this point on board.
Q3) By All Saints Church on the B1029, last Tuesday morning there was an accident between a large campervan and a lorry – which took out a wing mirror and windscreen. How many other incidents have been unreported? This comment was note
- TO REVIEW AND APPROVE THE MINUTES OF THE FINANCE MEETING HELD ON 11TH OCTOBER 2018 AND TO CONFIRM THE RECOMMENDAITONS THEREIN:
Councillor Steady proposed that the Minutes were accepted as a true record, and the recommendations (as written) be accepted:-
- A copy of a statement made by Councillor Steady had been circulated to all members.
- Any amendments, as detailed in the finance minutes, would be made to the budgets, in time for the next meeting.
- A discussion on S106 was noted.
The Minutes were seconded by Councillor Smith. Agreed.
Councillor Barry asked about item F192, and whether or not a budget for the Lido would be included in the 2019/2020 budget. Councillor Steady replied that yes, a budget of £20,000 would be included in the next draft budgets.
- TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:
The Payments and Accounts for the period ending September 2018 (as shown on the attached appendix) were proposed by Councillor Russell as follows:
General Account Cheque No’s 707147 – 707172 in the sum of £30,496.45 for payment.
Bank Balances – All Accounts – in the sum of £166,886.61
Employee payments paid for the month of September were £13,339.88
The accounts were then seconded by Barry. Agreed.
- TO RECEIVE QUESTIONS FROM THE PUBLIC:
These questions are annexed to the Minutes.
County Councillor Goggin left the meeting to attend the Council Meeting at St Osyth.
- TO RECEIVE THE MINUTES OF THE PLANNING MEETINGS HELD ON 20TH SEPTEMBER AND 4TH OCTOBER 2018 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:
Councillor V Chapman proposed that the recommendations in the Minutes of 4th October 2018 be agreed by Council, together with the planning decisions from Tendring District Council. Seconded by Councillor Ingate. Councillor Dixon proposed that the recommendations in the Minutes of 20th September 2018 be agreed by Council. Seconded by Councillor Russell. Agreed.
Councillor Ingate declared an interest in the following item.
- PROPOSAL FROM ITUS SECURITY SOLUTIONS LTD:
A copy of the proposal from ITUS Security Solutions had been circulated to all members.
Councillor Steady briefed members and after discussion it was agreed that that as we are currently working with the police on an initiative, this proposal would be put on hold at the moment, however the Council would contact them again in the near future.
- TO ADOPT NEW MODEL STANDING ORDERS 2018:
A copy of the updated Model Standing Orders, as per the NALC recommendations, had been circulated to all members. After discussion it was proposed by Councillor Judson, seconded by Councillor Ingate, that this item would be brought back to the next Council meeting, to give members more time to read the document. Agreed.
A discussion took place on whether or not this policy should be taken to the Staff Committee before Full Council. Councillor Steady mentioned that we are looking at and updating all “Terms of Reference” for all Committees and Councillor Responsibilities.
- TO RECEIVE REPORTS SUBMITTED FROM COUNCILLORS CONTACT CO-ORDINATORS:
Councillor J Chapman – Attended a forum to day on Health and Wellbeing. They did stress that we should be using CVS with their expertise and facilities, especially in writing up grant forms. Questions were asked about the YMCA Youth Club, which is failing across the Country and it looks like Essex County will be stopping the funding.
Councillor V Chapman – The Groundstaff found a portaloo stranded by the old railway line, but we were unaware of any event that took place over the weekend, where it was needed. Councillor Steady mentioned that he had received a phone call from Staff at Batemans Tower Cafe, about this, and on Sunday he did see some runners, who looked like they were part of an official event. Councillor Chapman also mentioned that a horse and rider was seen recently in the paddling pool. We have contacted Tendring District Council about this, who are unable to write to this person directly to an address that has been passed through a third party. They did however suggest that the Town Council writes stating the following:-
“The Council encourages wide and varied use of the District’s beaches, to ensure all local people and visitors are able to enjoy the coastline. We have been fortunate that the majority of local horse riders have made use of beaches prior to 9am, when they are requested to vacate and this has typically been followed and the environment respected. I can confirm however that the Brightlingsea Paddling Pool has a liner and horses are not permitted in that area. The liner will be damaged by if horses are ridden through it and evidence of misuse will need to be addressed and may lead to a review of horse riding on the beach.”
A discussion took place on byelaws and the clean neighbourhood act. It was then agreed that the Clerk, on behalf of the Town Council, writes to the horse rider, using the wording as suggested by Tendring District Council.
Councillor J Chapman – Regeneration – Lloyds Bank closed today. The mobile unit is in use on a Wednesday afternoon and Friday morning, and anyone who has a Lloyds Bank Account, please use it, to increase footfall. If there is a need, they will add an extra day/visit.
- TO RECEIVE REPORTS SUBMITTED FROM MEMBER REPRESENTATIVES ON OUTSIDE BODIES:
Nothing further to add.
- TO RECEIVE REPORTS SUBMITTED FROM DISTRICT COUNCILLORS:
A copy of the notes from a meeting held on the 11th October had been circulated to all Councillors. Councillor Steady briefed members on the meeting, and discussions held with Tendring District Council. A discussion took place.
- TO RECEIVE THE TOWN CLERK’S REPORT:
2.1 Agreed that the North Essex Centre of the Caravan and Motorhome Club can change the date of its 2019 rally, from 3rd – 6th May to 16th – 18th August 2019.
Councillor Smith moved, in accordance with the Public Bodies (Admission to Meetings) Act 1960, in order to discuss items of a sensitive nature and items which are commercially confidential, the press and public be excluded. This was seconded by Councillor Block. Agreed.
- MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 – To discuss the following:
- Property Update
- PROPERTY UPDATE:
Brightlingsea Leisure Village – The Clerk read out an e-mail from Fox Leisure stating that they are still waiting to hear back from Brightlingsea Leisure Village. A discussion took place. Councillor Ingate then proposed that the Council looks at what the options are, with the possibility of taking the lease back, and not renewing the lease next year. Seconded by Councillor Judson. Agreed.
- CLOSE OF MEETING:
There being no further business, the meeting closed at 20.55 p.m.