Minutes of the Council Meeting held at The Parish Hall, Victoria Place, Brightlingsea on Thursday 18th July 2019 at 7.30pm.
G Steady (Mayor)
J Chapman (Deputy Mayor)
M Barry, M Beckett, I Block, J Carr,
G Chasney (8.06pm onwards),J Howard and M Judson
Tracey Pulford – Town Clerk
- APOLOGIES FOR ABSENCE: Councillor Chasney, who will be joining the meeting after attending a Regatta Meeting, and County Councillor Goggin.
Post meeting note: Councillor MacGregor had given her apologies to Councillor Steady, but he did not receive the message until after the meeting.
- TO APPROVE THE MINUTES OF THE MEETING HELD ON 20TH JUNE 2019 AND CONFIRM AS A CORRECT RECORD:
Councillor Block proposed that the Minutes of the meeting held on the 20th June 2019 were accepted as a true record.
Councillor Howard mentioned item number 022, page 9, bullet point 3, and that she did not request that County Councillor Goggin looks at the cycle path on the B1029.
With the following amendment, the minutes were seconded by Councillor Howard.
- Received a request to look at the cycle path on the B1029.
- Been in discussion with a local resident regarding overhanging trees from the Primary School, which had been passed to me by Councillor Howard.
- TO APPROVE THE MINUTES OF THE EXTRAORDINARY MEETING HELD ON 27TH JUNE 2019 AND CONFIRM AS A CORRECT RECORD:
Councillor Block proposed that the Minutes of the extraordinary meeting held on the 27th June 2019 were accepted as a true record. Seconded by Councillor Chapman. Agreed, with one abstention.
- MAYORS ANNOUNCMENTS:
The Mayor informed members that an added an item to his Mayors Announcements was details of letters which he has sent, in recognition, to the Hospice Group and Brightlingsea in Bloom, which are self explanatory.
- DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:
The Mayor reminded Members to declare interests when necessary.
- TO RECEIVE A WRITTEN REPORT FROM COUNTY COUNCILLOR GOGGIN:
A copy of County Councillor Goggin’s written report had been circulated to all members. The Mayor went through the items requiring action:-
Bullet points 3 and 4 – Announcements about Libraries throughout Essex and Assets of Community Value. Councillor Chapman mentioned the statement made by the Essex County Council Leader, which is to go before Cabinet on the 24th July. She stated that grant funding will be available of £18,000 – £8,000 for the 1st year, £6,000 for the 2nd year and £4,000 for the 3rd year, however out of this money, you will have to buy computers. Regarding updating books, the cabinet member stated at a recent meeting “you could go to a jumble sale for these”. She said that County Councillor Goggin has asked “if Brightlingsea Council considers registering the Library building in New Street under the Community Building Interest Asset Scheme”? and stated that she feels as a Town Council we should not register, as this would give Essex County Council the option that there is someone out there who is prepared to take over the library. She also mentioned that there will be redundancies, and the current library staff will be asked to train the volunteers.
Councillor Chapman then proposed that Brightlingsea Town Council does not register an interest in the Library building in New Street.
The Mayor refereed members to the TDC report, and the proposition put forward by the opposition, which was unanimously agreed.
Councillor Smith declared an interest in this subject.
Councillor Smith sated that the written report provided by County Councillor Goggin was excellent, and if the council has a report like this for every month, it would be beneficial to the whole council, and members of the public. He then mentioned the Library, and stated that the concept of an organisation taking on a community library for £18,000 is derisory. Much discussion took place.
The Mayor then stated that written correspondence will be made to County Councillor Goggin, stating that the library has been discussed at full council, and the feelings of the council, at this time, are that we cannot register our interest under the Community Building Interest Asset Scheme. The reply will also state that if you make someone redundant, you cannot take in volunteers to fill that position, so how would this work under employment law. (Letter to be drafted by Councillor Barry).
Seconded by Councillor Smith. Agreed unanimously.
Councillor J Chapman mentioned the item under the Local Highways Panel and problem with the £100,000 match funding from Tendring District Council. She stated that the Chief Executive at the Group Leaders meeting last week, stated that it was totally untrue. The reason it hasn’t gone through yet is due to the schemes put forward under the LHP for Tendring, they have been told they cannot have any of their schemes, and they will do what they want to. Tendring have said that it is not fair, and unless schemes come back in for the Tendring Area, why would they be paying £100,000 for schemes in other areas, not ours. They have never refused to pay it.
Bullet point 6 – ECC Footway Initiative – Councillor Beckett advised members that he has already advised County Councillor Goggin of the 3 pavements which were felt in most need of repair– Victoria Place, Hurst Green and Chapel Road, and that if he needs pictures of the areas, he will go out and take photographs and send them to him.
The Mayor then stated to the members of the public that if they had a question for County Councillor Goggin, they could e-mail him direct, phone him or attend one of his surgeries.
- TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:
The Payments and Accounts for the period ending April, May and June 2019 (as shown on the attached appendix) were proposed by Councillor Block as follows:
General Account Cheque No’s 707378 – 707408 in the sum of £46,795.35 for payment.
|Base Rate Reward Account||£42,394.83|
|Making a total of:||£270,582.89|
|Less un-presented cheques of:||£16,765.40|
|Bank Balances on all Accounts :||£253,817.49|
|Employee payments paid for the month of April were||£12,847.98|
|Base Rate Reward Account||£42,408.77|
|Making a total of:||£248,356.12|
|Less un-presented cheques of:||£9,178.32|
|Bank Balances on all Accounts :||£239,117.80|
|Employee payments paid for the month of May were||£12,894.21|
|Base Rate Reward Account||£42,424.11|
|Making a total of:||£226,591.80|
|Less un-presented cheques of:||£7,544.54|
|Bank Balances on all Accounts :||£219,047.26|
|Employee payments paid for the month of June were||£12,763.87|
The accounts were seconded by Councillor Steady. Agreed.
- TO RECEIVE QUESTIONS FROM THE PUBLIC:
These questions are annexed to the Minutes.
- TO RECEIVE THE MINUTES OF THE PLANNING MEETING HELD ON 20TH JUNE AND 4TH JULY 2019 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:
Councillor Smith proposed that the recommendations in the Minutes of 20th June and 4th July 2019 be agreed by Council, together with the planning decisions from TDC. He stated that at the planning meeting on the 14th August, he would like to discuss policy issues at this meeting and all Councillors are invited to attend. The minutes were then seconded by Councillor Chapman. Agreed.
- TO RECEIVE REPORTS SUBMITTED FROM COUNCILLOR CONTACTS AND CO-ORDINATORS::
Councillor Steady thanked Susie Jenkins for her update on the Brightlingsea Nature Network.
Councillor Howard – Attended a Beach Hut meeting with Councillors Block and Steady. They are very proud of the Lido, and said what a great success it has become. Dog signs were mentioned and the fact that they are not big enough. Mike Carran of TDC has offered to make more signs and will install them. The lack of baby swans on the boating lake was also mentioned, and Councillor Howard asked if maybe Susie Jenkins could help with this issue.
Seafront shelter – There have been a lot of adverse comments on Social Media about the shelter by the Lido. The Mayor stated that TDC are aware and has sent e-mails about this. Councillor Barry reiterated that he has sent pictures to Ian Taylor of TDC of the bench in this shelter, as there are rusty nails sticking out. They promised that something would be done, but still nothing has. He said that an urgent meeting is needed as there are a number of issues on the Promenade which needs discussing. Councillor Judson stated that he would be happy to repair the shelter/seat, if the materials were supplied.
Councillor Chapman – Dog Ban on grass in Victoria Place – The issue of dog mess has been brought to our attention by the Groundsmen. Also following the visit of the Mayor of Sandwich and the children who come and sit out on the wall to great the Mayor, unfortunately we had to move the children to the other end of the garden due to the amount of dog mess on the gardens. Our staff are unhappy to pick it up, and the only way to try and clean up the area is to put a dog ban on the grass in Victoria Gardens. The Town Clerk and Grounds Manager are able to issue on the spot fines, however all staff and Councillors will be offered training to also give the fines. Councillor Chapman then proposed and asked for full Council permission to install a dog ban on the grass in Victoria Place. A discussion took place. Seconded by Councillor Beckett. Agreed Unanimously.
- TO RECEIVE REPORTS SUBMITTED FROM MEMBERREPRESENTATIVES ON OUTSIDE BODIES:
Nothing further to add.
- TO RECEIVE REPORTS SUBMITTED FROM DISTRICT COUNCILLORS:
Councillor Chapmen briefed members that she had attended a Local Plan and Policy Meeting on Tuesday. She stated that the first part of the plan has been passed, the 2nd part is on the Garden Community, which needed more detail by the Inspector. The plan now to be taken back to full Council, so the whole council can vote on it. She said that we need to get a local plan in place, as it lists areas which may be built on if there is no plan, and this includes the field by the Church, and also Hall Farm. She feels that although infrastructure is an problem, we need to support TDC’s local plan. A discussion took place.
- TO RECEIVE THE TOWN CLERKS REPORT AND DETERMINE ACTIONS REQUESTED:
2.1 Agreed HopeFest could use the Western Promenade for its event on the 28th September, however easier listening music to be played at the end of the evening. Also agreed that the sub-committee would meet with the organisers (Councillors Steady, Howard and Block) to discuss further.
Councillors Smith, Carr and Chasney all declared an interest in the following item:
2.2 Agreed, with three abstentions, that the Colne Yacht Club can use the Hard for its firework display on Saturday 9th November 2019. Also £300.00 would be given as sponsorship towards costs.
2.3 Agreed The North Essex Centre of the Caravan Club can hold its 2020 rally on Lower Park Playing Fields over the weekend of 28th-31st August 2020. Usual terms and conditions apply.
2.4 Agreed The Mayor would arrange a meeting with the Project Manager of Market Field Farm to discuss ‘A charitable community benefit society’.
Councillor Steady moved, in accordance with the Public Bodies (Admission to Meetings) Act 1960, in order to discuss items of a sensitive nature and items which are commercially confidential, the press and public be excluded. This was seconded by Councillor Block. Agreed.
- MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 – To discuss the following:
- Property Update
- PROPERTY UPDATE:
Councillor Steady gave an update on the following:-
- Batemans Tower Cafe – Pass this item onto the Finance Committee, to see if there was any opportunity to help make a gesture regarding finances.
- Brightlingsea Leisure Village – All correspondence has been circulated previously. An update should be received from the Solicitors within the next 14-21 days.
CCTV – Councillor Chapman briefed members on the new law regarding CCTV. She stated that all CCTV cameras now have to be digital, not analogue. A discussion took place.
A paper titled ‘Dedicated Heritage Area Public Accessibility and Improvements to the Town Hard’ written by Councillor Carr had been circulated to all members. A discussion took place. Councillor Beckett then proposed to support this scheme. Seconded by Councillor Judson.
Councillor Smith then put in an amendment to the proposal, and proposed that with the extended remit of the planning committee, this item is taken to the meeting of the planning committee on the 14th August 2019. This amendment was seconded by Councillor Barry.
After discussion, the substantive motion was withdrawn, after Councillor Carr agreed to back the amendment. A vote was taken on the amendment: Agreed.
- CLOSE OF MEETING:
There being no further business, the meeting closed at 21.05 p.m.