Minutes of the Council Meeting held at
The Parish Hall, Victoria Place, Brightlingsea on:
Thursday 18th April 2019 at 7.30 p.m.

Present:
Councillors
B Smith (Mayor)
G Steady (Deputy Mayor)
M Barry, J Chapman, V Chapman, J Howard,
D Ingate, M Judson, J Russell and K Yallop

In attendance:
Tracey Pulford –Town Clerk
County Councillor Alan Goggin
12 Members of the public

Before the meeting started, the Mayor gave thanks to the retiring Councillors:- Chapman, Dixon, Russell and Yallop.

He mentioned that:- Councillor Dixon is a long serving member of the Council, having been on the Council for 28 years, was Mayor from 1995-1996, and has been a District Councillor; Councillor Russell has been a member of the Town Council for 22 years, and was Mayor during 2003-2004 and 2011-2012; Councillor Yallop has been on the Town Council for 12 years, was Mayor during 2012-2013 and 2016-2017; Councillor V Chapman has been on the Town Council for 12 years, and was Mayor 2014-2015 and Councillor Ingate has served on the Town Council for last 4 years.

A round of applause was given to the retiring Councillors.

202. APOLOGIES FOR ABSENCE: Councillor Dixon.

203. TO APPROVE THE MINUTES OF THE MEETING HELD ON 21ST MARCH 2019 AND CONFIRM AS A CORRECT RECORD:

Councillor Russell proposed that the Minutes of the meeting held on the 21st March 2019 were accepted as a true record. Seconded by Councillor Ingate. Agreed.

204. MAYORS ANNOUNCEMENTS:

A copy of the Mayors Announcements are annexed to the minutes.

205. DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:

The Mayor reminded Members to declare interests when necessary.

206. FIVE MINUTE REPORT FROM COUNTY COUNCILLOR GOGGIN AND QUESTIONS:

County Councillor Goggin reported on the following:-

He stated that it has been a quite month, as he has been away on holiday. However he mentioned Richard Avenue, and stated that it looks like the resurfacing work has now finished and they are working their way round to Edward Avenue.

Since the last meeting he has attended:-
• Pride of Tendring Awards at Tendring District Council.
• There will be a change of Cabinet Reshuffle on the 14th May, where his immediate boss is moving departments.
• Sent a reminder to Essex County Council about the lamp standard in Victoria Place. Told it is an electricity issue, not a Council issue.
• Essex County Council are now bringing in an initiative called Green Claim – where after an accident, they will get on and repair the defect.

On a personal note he wished everyone success in the forthcoming elections. He stated that we have a good selection of people contesting the District Council. He added that he has served on this council for 10 years, the District for 8 years and the County for 3 years, and has always had good support from everyone. He added that he was also pleased to have served with and under Councillors Russell and Dixon.

Members asked the following questions:

Councillor Ben Smith – I understand that the lease for Well House is owned by Essex County Council, do they have any plans for this building?
County Councillor Goggin replied that he has been involved with Well House with Councillor J Chapman, and asked her to reply. She replied that Well House is privately owned and the same person who owns it owns others in Dovercourt. There is a covenant on the land that it has to remain for ‘care’.

Councillor Howard mentioned the road outside the Fire Station, and that the yellow markings on the road are wearing away and cannot be seen. Can they be made a priority in getting fixed? County Councillor Goggin suggested that this should be reported by the Office, who should report the defect to Essex County Council in the first instance.

The Mayor then asked for questions to County Councillor Goggin from members of the public.

Q1) Regarding the yellow hatching outside the Fire Station, this area opposite the Community Centre gets over parked and is dangerous at school times, due to parking. Can the council put down yellow lines?
A1) The Mayor replied that the Town Council can recommend but cannot put yellow lines on the road. County Councillor Goggin stated that the Town Council could apply via the Local Highways Panel, however the key thing is evidence. Councillor J Chapman mentioned that a fire engine had to reverse back in, and go out via Victoria Place, so maybe if a letter is received from the Fire Station, it would back up the evidence. Councillor Steady suggested that the Council looks at the whole town, and see where yellow lines etc., are required for safety reasons. The Mayor then suggested that Councillor Steady and the member with responsibility for Highways carries out the review of yellow lines in the town. Agreed.

207. TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:

The Payments and Accounts for the period ending March 2019 (as shown on the attached appendix) were proposed by Councillor Howard as follows:

General Account Cheque No’s 707280 – 707313 in the sum of £24,567.55 for payment.

Bank Balances – All Accounts – in the sum of £186,376.64
Employee payments paid for the month of March were £12,662.72

The accounts were then seconded by Councillor Judson. Agreed.

208. TO RECEIVE AND APPROVE THE MINUTES OF THE FINANCE MEETING HELD ON 11TH APRIL 2019 AND TO CONFIRM THE RECOMMENDAITONS THEREIN:

Councillor Steady then proposed that the Minutes were accepted as a true record, and the recommendations (as written) be accepted:-

• Brightlingsea Leisure Village – The council offers a lease, with a premium, with no option period.
• The Council creates a Town Development Fund to drive future initiatives in our town.

209. TO RECEIVE QUESTIONS FROM THE PUBLIC:

These questions are annexed to the Minutes.

County Councillor Goggin left the meeting to attend the Council Meeting at St Osyth.

210. TO SIGN AND SEAL THE LICENSE FOR ALTERATIONS RE LIDO KIOSK EXTENSION:

The Mayor reported that the license for the alterations at the Lido Kiosk Extension has now been agreed with Tendring District Council, and now needs to be signed by two Councillors, with a witness, and sealed with the Town Council seal.

The Mayor and Councillor Barry then signed the license, witnessed by the Town Clerk, Tracey Pulford. The license was then sealed with the Town Council Seal.

211. TO RECEIVE THE MINUTES OF THE PLANNING MEETINGS HELD ON 21ST MARCH AND 4TH APRIL 2019 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:

Councillor V Chapman proposed that the recommendations in the Minutes of 21st March and 4th April 2019 be agreed by Council, together with the planning decisions from Tendring District Council. Seconded by Councillor Russell. Agreed.

212. TO RECEIVE REPORTS SUBMITTED FROM COUNCILLORS CONTACT CO-ORDINATORS:

Councillor J Chapman informed members that the Lloyds Mobile Banking Unit would like to extend its hours on a Friday to include 12.15pm – 2.45pm, commencing Friday 29th April 2019.

Councillor Judson stated that he spoke to the Traffic Warden in the High Street, and asked them to observe what is happening down New Street, Sydney Street etc., and they said they would.

Councillor J Chapman asked Councillor Barry about the inflatable which had been purchased by donations for the Lido, and what is happening about it. Councillor Barry replied that it is not as straight forward as we thought. Two companies have been contacted, and have looked at the site and a further quote is awaited for fixings. He said that they appreciate that people have donated money for the inflatable, but work is in progress.

213. TO RECEIVE REPORTS SUBMITTED FROM MEMBER REPRESENTATIVES ON OUTSIDE BODIES:

Councillor V Chapman stated that she has been representing the Town Council on the Older Peoples Forum and the Autumn Centre, and both have asked if she would remain on the Committee, when no longer a Councillor, if the Council agrees. Agreed.

Councillor J Chapman informed members that a Community Police Meeting is taking place next Wednesday 24th April, at the Parish Hall, at 7.30pm. It is organised by the Police, for the public and the community.

214. TO RECEIVE REPORTS SUBMITTED FROM DISTRICT COUNCILLORS:

Nothing further to add.

215. TO RECEIVE THE TOWN CLERK’S REPORT:

Councillor Yallop declared an interest in the following item:
2.1 Agreed the Brightlingsea Scout Group can hold its Classic Car Show and Fun Day 2019 on Sunday 1st September from 10am until 5pm on Lower Park Playing Fields. Also agreed to ask Tendring District Council for free parking on the day, on the Western Promenade, as in previous years.

Councillor Barry declared an interest in the following item:
2.2 Agreed – the Brightlingsea Free Music Festival can hold its 2019 event on Hurst Green from Friday 2nd – Sunday 4th August 2019.

2.3 Agreed Tendring Community Safety Partnership can hold an Awareness/Fun Day around Weapons Awareness on 13th August 2019 on Promenade Way, by the Skate Park.

2.4 Agreed British Telecommunications PLC/Openreach can install 1 cabinet, 1 chamber and approximately 10 metres of duct and all associated cables and fittings opposite of Hall Farm Cottages, Church Road, Brightlingsea CO7 0RZ, on Town Council land. The Town Clerk was instructed to enquire about the possibility of a wayleave payment.

2.5 Agreed an event can be held on the Western Promenade (where the car boot sales are held) on Sunday 15th September 2019 – ‘Brightlingsea’s Strongest’. Town Clerk to check date re Carnival Car Boot Sale.

Councillor Smith moved, in accordance with the Public Bodies (Admission to Meetings) Act 1960, in order to discuss items of a sensitive nature and items which are commercially confidential, the press and public be excluded. This was seconded by Councillor Yallop. Agreed.

216. MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 – To discuss the following:
• Property Update

217. PROPERTY UPDATE:

Councillor Smith declared an interest in the following item:-
Colne Yacht Club – A copy of a letter from the CYC had been circulated to all members. After discussion it was agreed that due to the imminent elections, and transition to a new council, the Town Council are unable to make any decision at the moment. They will discuss the proposal again once the new Council is in position.

The Hard – Councillor Ingate updated members that the Council is still waiting for a reply from the Crown Estate Solicitors.

Councillor Yallop asked Councillor Barry if Woolly Bully can do a display around the Lido on the fence of knitted mermaids, shells etc. Agreed.

Councillor J Chapman informed members that the Grounds Manager is on sick leave at the moment.

Councillor V Chapman asked if there was any update of SUFUSE? Councillor Smith replied that the decision should be known on the 23rd April.

Councillor Steady briefed members that he has spoken to EWD about an area of land which they own, and is ¾ acres in size, and is classed as greenbelt. He then proposed that the Town Council contacts EWD to state that the Town Council would be interested in working with EWD on this land, and that the proposal would be subject to terms and conditions. Seconded by Councillor Ingate. Agreed.

Councillor J Chapman briefed members that following a meeting held with Ian Taylor of TDC re S106 monies, work has started on the fountain.

218. CLOSE OF MEETING:

There being no further business, the meeting closed at 20.46 p.m.

Chair …………………… Date 16th May 2019

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