Minutes of the Online Council Meeting held on

Thursday 18th March 2021 at 7.30pm.

Present:

Councillors

G Steady (Mayor)

J Chapman (Deputy Mayor)

M Barry, M Beckett, J Carr, G Chasney, 

J Howard, M Judson and B Smith

In attendance:

Tracey Pulford – Town Clerk

County Councillor Goggin (8.10pm onwards)

PCSO Paul Beer

4 Members of the public

141. APOLOGIES FOR ABSENCE: None received.

142. TO APPROVE THE MINUTES OF THE MEETING HELD ON 18TH FEBRUARY 2021 AND CONFIRM AS A CORRECT RECORD:

The Minutes of the meeting held on the 18th February 2021 were accepted as a true record.  Agreed.

143. MAYORS ANNOUNCEMENTS:

A copy of the Mayor’s Announcements is annexed to the Minutes.  

The Mayor briefed members on communication and extra functions which the Town Council  have been taking on during the past year, in particular Remembrance Day.  He informed members that the caravan/vehicles parked on Oyster Tank Road should be leaving tomorrow.  He highlighted the legislation to hold meetings virtually which is in place until the 7th May, and proposed that the Annual Town Meeting is brought forward to 29th April, with the Annual Council Meeting/Mayor making on the 5th May.  This would enable both meetings to be held virtually.  This proposal was seconded by Councillor Beckett.  Agreed.

144. DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:  

The Mayor reminded Members to declare interests when necessary.

145. TO CONSIDER AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD: 

The Town Clerk informed members that the Payments and Accounts for the period ending February 2021 (as shown on the attached appendix) are as follows:

General Account – 13 BACS Payments totalling £14,425.48 be authorised for payment.

Current Account

£179,424.09

Saver Account

 £68,643.66

Base Rate Reward Account

£42,601.04

Making a total of:

£290,668.79

Less un-presented/un-cleared payment

£40.00

Making a total on all accounts of

£290,628.79

Income to date

£441,317.44

Expenditure to date

£317,399.62

Employee payments paid for February 

£13,660.18

Payments taken direct from the bank account in February – 35 payments totalling

£22,254.40

These accounts were then proposed by Councillor Carr, seconded by Councillor Beckett.  

146. TO NOTE THE MINUTES OF THE PLANNING MEETINGS HELD ON 25TH  FEBRUARY  AND 11TH MARCH 2021 AND NOTE THE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:

Councillor Smith asked members to note the recommendations in the Minutes of 25th February and 11th March 2021 be agreed by Council, together with the planning decisions from Tendring District Council.  This was proposed by Councillor Chapman, seconded by Councillor Barry.  Agreed.

147. UPDATE FROM TOWN AND DISTRICT COUNCILLORS:

The following updates were given:-

Councillor Barry mentioned that he had attended TDC full council meeting on Tuesday, and a Members Briefing where the Freeports was discussed.

Councillor Carr informed members that Alex Southgate now has a permanent office in the Harbour Office, to help with police patrols.  He also mentioned that the visit by Visit Essex had been postponed by a week.

Councillor Steady briefed on the planting initiative survey, which had been carried out by Susie Jenkins and Claudia Campbell.  He also mentioned that Susie had put in a request to Essex County Council about planting on their land, which had been well received.  He stated that he wished to commend the group for all the hard work they have put in to this and other initiatives.  

Councillor Howard informed members that she had attended a virtual meeting with Councillor Chasney and Terry Hamilton, Grounds Manager, and the replacement play equipment is now down to two companies – these quotations will be taken to the next finance meeting for discussion and approval.  She also mentioned that complaints had been received about the condition of various ‘dog poo bins’ and thanked Julie Crittenden, Administrative Assistant, who has reported this to TDC and they have confirmed that they will be replaced shortly.  Councillor Steady mentioned that Tendring District Council have made a commitment to install more and bigger bins across Tendring, and hopefully Brightlingsea will be included in this. 

Councillor Steady spoke about Batemans Tower Cafe, and that the owner had put on ‘Spotted’ that the legal team have advised that she owns the building.  Councillor Howard replied that she did report on this at the last meeting.  Councillor Steady then asked about the Beach Hut patio’s, and asked where we are on this?  Councillor Howard replied that she is dealing with it.

Councillor Chapman declared an interest in this item, as her shop takes out an advert in the publication.

Councillor Chasney briefed members on the Town Guide, and that if Covid restrictions are not lifted until the middle of June, should the Council be producing a Town Guide?  A discussion ensued and it was agreed to look at producing the guide on-line and possibly cover two years, 2021/2022.  

148. REPORT FROM COUNTY COUNCILLOR GOGGIN:

As County Councillor Goggin had not yet joined the meeting, it was agreed to move this item to later in the meeting.

149. QUESTIONS FROM THE PUBLIC:

There were no questions from the public.

150. RECYCLING POINTS IN BRIGHTLINGSEA:

The Mayor briefed members on the current recycling points in Brightlingsea, and suggested that this list was added to the web-site, also including where the dog bins and rubbish bins are in the Town.  He mentioned the idea of a ‘pop-up’ recycling point in the town, for green waste or general rubbish, and that he would fix a date and location shortly.  A discussion took place about the recycling points at the YMCA and at the Marina.  Councillor Chapman mentioned the recycling of ink cartridges, mobile phones and glasses, which takes place at Spirals and at the Parish Hall, and this should be added to the list.

151. ENVIRONMENTAL POLICY REVIEW:

Councillor Smith briefed members that the review carried out by Roger Tabor is on the web-site and is a discussion document.  This will be reviewed on an annual basis.  

He also mentioned the following:- 

Essex County Council are reviewing their Waste Plan, however this review does not change the sites – it is only a minor review.

The Neighbourhood Plan Steering Group are meeting virtually on Tuesday 30th March at 7.30pm.  If anyone knows of anyone who wishes to join this meeting, please let the Clerk know.

152. BUDGETS – ESSEX COUNTY COUNCIL, TENDRING DISTRICT COUNCIL AND BRIGHTLINGSEA TOWN COUNCIL:

This item had been withdrawn.

153. TOWN CLERKS REPORT:

Coastal Interpretation Boards – Agreed, Brightlingsea Town Council will adopt the information board for future maintenance.  Also that Councillor Chasney be involved to discuss the content and location of the board.

154. REPORT FROM COUNTY COUNCILLOR GOGGIN:

A copy of the report from County Councillor Goggin had been circulated to all members.

Members asked the following questions:-

Councillor Barry asked about the comment made on the Heritage Pier at the Hard, and asked for the information on what support he has offered.  Councillor Goggin replied that he had met on site, socially distanced, with the gentleman from the Heritage Department at County, who had a depth of knowledge.  Councillor Barry said that this was an exchange of information.

Councillor Steady asked if a copy of the report, delivered to each household of Bellfield Avenue, can be given to the Clerk.  County Councillor Goggin agreed.

Councillor Steady mentioned Mill Street and it was agreed that County Councillor Goggin would re-send the Quiet Lane Brochure to the Town Clerk.

Councillor Chapman asked County Councillor Goggin for a copy of the wording for the town centre seat, together with a copy of Essex County Council’s ‘Coat of Arms’. 

Councillor Judson said that, some time ago, he had already received a copy of the Quiet Lanes brochure, which he had given to the resident of Mill Street to decide on the way forward.

The Mayor then asked for questions from members of the public.  

  1. The resident of Mill Street said that she had been speaking to Councillor Barry about the Quiet Lane status. The Clerk said that she would obtain a copy of the brochure, which she would forward to the resident.
  2. The wildflower planting at Hurst Green – request a copy of the drawing sent to Clive Porter about the wildflower license.  County Councillor Goggin replied that he would send over a copy of the drawing.

Councillor Steady moved, in accordance with the Public Bodies (Admission to Meetings) Act 1960, in order to discuss items of a sensitive nature and items which are commercially confidential, the press and public be excluded.  This was seconded by Councillor Chapman   Agreed.

155. MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 –To discuss the following:- 

  • Regeneration of Brightlingsea Waterfront

156. REGENERATION OF BRIGHTLINGSEA WATERFRONT:

Councillor Carr informed members that the planning permissions were due 24/25 March, however the exploratory works do not need permission.  He concluded that Tendring District Council are hopeful that the planning permission will be received by the 25th March, and the funder is happy.  Councillor Barry asked about the removal of the Dolphins.  Councillor Carr said yes, they need to be removed, and will be stored in the Shipyard Estate, so they can be restored/replica built.

A discussion took place on the following:-

Beach Huts – The Mayor informed members that the office had been contacted by a Beach Hut owner, who, due to personal issues, would like to knock down their beach hut and hand the site back to the Town Council, or has asked if the Town Council would consider purchasing the hut/site for a sum of £5,000.  Much discussion took place.  It was then agreed that an offer of £5,000 would be made, for the Town Council to purchase the hut, and then look at hiring it out during the summer months.

Covid-19 Posters – A discussion took place and it was agreed that the current posters would be removed, and maybe new posters would be installed to highlight CCTV, dog fouling, litter etc.

War Memorial Gardens – Councillor Chapman informed members that the Council Groundsmen would cut the grass, and the legion would be responsible for the planting of the flowers.

Brightlingsea Leisure Village – Councillor Chapman informed members that all the residents have re-signed their leases and the council should receive an updated list shortly from the solicitor.

Income Streams – The Mayor mentioned possible income streams and that the Lido should be closer to the Town Council, and that the Hard/Waterfront Project will have a management company to run it, to bring in revenue.

157.     CLOSE OF MEETING:

There being no further business, the meeting closed at 8.54 p.m.  

Chair ……………………

Date: 26th April 2021

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