Minutes of the Council Meeting held at The Parish Hall, Victoria Place, Brightlingsea on: Thursday 17th August 2017 at 7.30 p.m.
I Block (Mayor)
B Smith (Deputy Mayor)
V Chapman, J Chapman, D Dixon, J Howard,
D Ingate, M Judson, J Russell and K Yallop
County Councillor Alan GogginTracey Pulford –Town Clerk
68 Members of the public
- APOLOGIES FOR ABSENCE: Councillor M Barry and G Steady.
- TO APPROVE THE MINUTES OF THE MEETING HELD ON 20TH JULY 2017 AND CONFIRM AS A CORRECT RECORD:
The Minutes were accepted as a true record.
- MAYORS ANNOUNCEMENTS:
Copy of the Mayor’s Announcements is annexed to the Minutes.
The Mayor mentioned the recently held VJ Parade and that there appeared to be a poor Councillor turnout.
- QUESTIONS UNDER SO9(2):
- DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:
The Mayor reminded Members to declare interests when necessary.
The Mayor then invited County Councillor Goggin to join the meeting. He informed members of the public that this would a question and answer session, not a debate. It is a normal Council meeting, and the public will have the opportunity to ask County Councillor Goggin questions.
- COUNTY COUNCILLOR GOGGIN:
County Councillor Goggin explained that he has two meeting to attend tonight, Brightlingsea and St Osyth, so will leave half way through the meeting. He then reported on the following:-
- Asked to get in touch with the Police and Crime Commissioner about a meeting held with the Town Council and some questions that had been asked. The PCC have asked Russ Cole to deal with these questions and a copy of his reply was sent to the Town Council on the 1st There appears to be one problem that relates to Specials. There is a commitment to get 400 specials over the whole of Essex, but there are virtually no specials in Brightlingsea. Russ Cole said he would be happy to come to Brightlingsea and discuss Policing in the Town, if the Town Council thinks this is a good idea.
Councillor Smith mentioned that at the last meeting he did raise a point that a letter was sent from Essex County Council Joint Replacement Local Plan and this letter was dated 10th July and it advised residents that the Full Council meeting was taking place the very next day – 11th July. This was very unfortunate. County Councillor Goggin replied that he agreed with this. The agenda for the full council meeting is often a follow up from the cabinet meeting. The cabinet meeting approved what went on the agenda on the 20th June, so yes, they could have got the meeting date out quicker.
The Mayor then asked members of the public for their questions for County Councillor Goggin:-
Q1) Can the Council tell us exactly where we are with the Morses Lane Application.
Q2) Thanked the people present for attending. Can we know who is actually dealing with this issue at Essex County Council?
Q3) Would like to hear more about the proposed application or the approved application – what stage it is at. As a resident we are concerned by the pollution already by EWD, it is near a school and a food store.
Q4) Are the council unanimous in being opposed to this, as a whole Council? How can Brightlingsea Football Club be refused planning permission in the near vicinity, yet they are proposing a waste incineration. The reason the football club was refused was due to noise and light pollution.
Q5) Concerned about traffic. The amount of lorries coming down Brightlingsea Road, the bend by the Church is very dangerous. How will we be protected.?
A6) How many Councillors of Essex visited the site?
A7) If you put a road where EWD is across to Thorrington, lorries could come there straight across the farm land, and would not need to come round the bends.
A8) Dust level – is there going to be any asbestos mixed in amongst the waste.
A9) Concerns over chemical waste as well. Can you confirm if this is the case or not?
County Councillor Goggin stated that he does not have the particular responsibility for Waste. He is on Essex County Council for St Osyth, Gt Bentley, Thorrington, Alresford and Brightlingsea. He is Portfolio Holder for Resources and Finance.
County Councillor Goggin then answered the questions raised:-
- He stated that this matter has been ongoing since 2010. Essex County Council have to have a Waste Plan for the whole of the County. He first got involved with this proposal in June 2016. He then briefed on the situation from 2010 to-date.
He stated that Essex County Council Cabinet approved the paperwork on the 20th June 2017, it then went to Full Council on the 11th July 2017. The key issue at the moment is that there is no planning application in at the moment. The application is expected from EWD, and will be coming to the Development and Regulation Committee. Once the application goes in, the Town Council and the public can be specific on the points to raise. He reiterated that until EWD submit the application, no one can do anything.
- County Councillor Goggin said that he is dealing with this application as a County Councillor.
He stated that he has had no opportunity to have any voting input until the last meeting, where a vote was taken. Virtually the whole room voted in favour, but one did not, him.
- He said that he has heard of the same concerns about EWD. He believes that the day to day issues are the responsibility of Tendring District Council.
- He spoke about the possibility of a new road in. He mentioned that the Wharf used to have one boat in a month, now has one a week. The boat brings in the cargo, but lorries take out the cargo. He also mentioned that Brightlingsea now has two bus services, meaning more traffic. The Waterside is being completed, and all the materials are being brought in by lorries. Extra capacity has been applied for at Moverons, and Morgan Marine are expanding – the question of roads is a big subject.
- Only two County Councillors have visited the Brightlingsea site. He stated that he has visited other sites, only one that deals with inert waste, at Rochford. This was the meeting with the Chief Planning Officer, and Chief Engineer, and Councillors were invited to attend.
A member of the public then asked if the rubbish would be coming in from Holland? County Councillor Goggin replied that if this is the case it would have to be in the plan they submit.
- There is no plan for a waste incineration, as there is a plant at Basildon.
Councillor J Chapman stated that yes, the council are unanimous in being opposed to this..
Councillor Judson mentioned the site on the A120. County Councillor Goggin said that this site is owned by Essex County Council and is for distribution only, and could not do this job.
Councillor Smith asked County Councillor Goggin to clarify that he did not vote for the plan, but he did not vote against it either. County Councillor Goggin replied that he wants to be at the next hearing, and represent the views of the public. He mentioned pre disposition, pre determination and bias. If a councillor is pre determined in their views they risk being ruled invalid. He does not want to be invalid, but arguing the case for his residents.
The Mayor then stated that we need to work together with the planning and pre-planning. He suggested that a public meeting is arranged, in the future, to talk about this and get a strategy worked out before the planning stage. He then thanked the concerned residents for attending the meeting.
County Councillor Goggin left the meeting at 8.11pm to attend the Council Meeting at St Osyth.
- FINANCE MINUTES
Councillor Block proposed that the Minutes were accepted as a true record, and the following recommendations be accepted:
- The Asset file/sheet, with two additional columns (1) obligations with regard to management and maintenance, and (2) potential for increased income, are added to the spreadsheet, and this spreadsheet be adopted by full council and be used as a working document.
- Fenn Wright be contacted about the full amount being collected from the Sailing Club
- To carry out a review of the agencies the council use, and this made an agenda item at the next finance committee meeting.
- Members to bring forward schemes via the Town Clerk to ensure that they fit the criteria for S106 Schemes.
- An expenditure of £1,500, this amount to be taken from the contingency fund, be allocated for Framlingham Fisheries to carry out works to the boards around the lake (as detailed in Councillor V Chapman’s report).
- Swimming Pool – Progression of the asset transfer and development of a community trust status would be explored It was further agreed that an e-mail is sent to Tendring District Council, Carlo Guglielmi, with a copy to Ian Davison and Paul Price, stating: “Please could you confirm that we are correct in the assumption that “the asset” would include everything inside of the perimeter fence and also the cafe? Could you also advise the process of the “asset transfer” or would you prefer we contact Andy White direct, and have a session with him to explain the system?”
Councillor Russell stated that the recommendation for the swimming pool should be amended to include “everything in the perimeter fence, and the land included within”. This amendment was noted and agreed. Councillor Block then moved the minutes, with this amendment, seconded by Councillor J Chapman. Agreed.
- TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:
The Payments and Accounts for the period ending July 2017 (as shown on the attached appendix) were proposed by Councillor Yallop as follows:
General Account Cheque No’s 706792 – 706809 in the sum of £2,581.28 for payment.
Bank Balances – All Accounts – in the sum of £221,043.87
Employee payments paid for the month of July were £12,706.31
Seconded by Councillor V Chapman. Agreed.
- TO RECEIVE QUESTIONS FROM THE PUBLIC:
These questions are annexed to the Minutes.
- TO RECEIVE THE MINUTES OF THE PLANNING MEETINGS HELD ON 20TH JULY AND 3RD AUGUST 2017 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:
Councillor V Chapman proposed that the recommendations in the Minutes of 20th July and 3rd August 2017 be agreed by Council, together with the planning decisions from Tendring District Council. Seconded by Councillor Howard. Agreed. Councillor V Chapman thanked Councillor J Chapman for speaking against the Spring Road Application, on our behalf, at the Tendring District Council planning meeting.
- TO RECEIVE REPORTS SUBMITTED FROM COUNCILLORS CONTACT CO-ORDINATORS:
Nothing further to add.
- TO RECEIVE REPORTS SUBMITTED FROM MEMBER REPRESENTATIVES ON OUTSIDE BODIES:
No reports had been submitted.
- TO RECEIVE REPORTS SUBMITTED FROM DISTRICT COUNCILLORS:
Councillor Yallop mentioned that she had attended a meeting with the Sustainability & Transformation Partnership Programme Director and the Chief Officer of North East Essex Clinical Commissioning Group. She has a copy of the booklet ‘A healthier long term future’ if anyone would like to see it. She also mentioned that on the news it was reported that Ipswich and Colchester Hospitals would be merging together, which she thought was a good thing as it would give more power to the hospitals.
- TO RECEIVE THE TOWN CLERK’S REPORT:
2.1 Agreed that the East Essex District Association of the Camping and Caravanning Club could hold its 2018 rally on Lower Park Playing Fields from 22nd until 27th August 2018. Usual terms and conditions apply.
2.2 Agreed the Brightlingsea Cricket Club can erect its marquee, with a live band on Saturday 9th September from 7.30pm until 11pm (not 11.45pm as requested).
- MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 – To discuss the following:
- Property Update
Councillor Russell moved, in accordance with the Public Bodies Act 1960, in order to discuss items of a sensitive nature and items which are commercially confidential, the press and public be excluded. This was seconded by Councillor Block. Agreed.
- PROPERTY UPDATE:
The Clerk informed members that she has received a phone call from the Lakeside Caravan Park stating that they are in the process of selling their lease. A discussion took place.
The Mayor briefed members on the current situation regarding the Hard issue and the forthcoming Tribunal. A discussion took place.
- CLOSE OF MEETING:
There being no further business, the meeting closed at 20.43 p.m.
Chair …………………… Date 21st September 2017