BRIGHTLINGSEA TOWN COUNCIL

Minutes of the Online Council Meeting held on

Thursday 15th October 2020 at 7.30pm.

Present:

Councillors

G Steady (Mayor)

J Chapman (Deputy Mayor)

M Barry, M Beckett, J Carr, G Chasney,

J Howard, M Judson and B Smith

In attendance:

Tracey Pulford – Town Clerk

County Councillor Goggin

4 Members of the public

61. APOLOGIES FOR ABSENCE: None received.

62. TO APPROVE THE MINUTES OF THE MEETING HELD ON 17TH SEPTEMBER 2020 AND CONFIRM AS A CORRECT RECORD:

The Minutes of the meeting held on the 17th September 2020 were accepted as a true record.  Agreed.

63. DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:

The Mayor reminded Members to declare interests when necessary.

64. TO CONSIDER AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:

The Payments and Accounts for the period ending September 2020 (as shown on the attached appendix) were proposed by Councillor Barry as follows:

General Account, 22 BACS Payments in the sum of £40,798.26 be authorised for payment.

Current Account

£113,914.32

Saver Account

£68,593.86

Base Rate Reward Account

£42,599.25

Making a total of:

£225,107.43

Less 1 un-presented payment

£166.40

Making a total on all accounts of:

£224,941.03

Income to date

£211,457.77

Expenditure to date

£153,167.74

Employee payments paid for September

£14,956.80

Payments taken direct from the bank account in September –48 payments totalling

£34,693.63

Seconded by Councillor Steady.  Agreed.

65. REPORT FROM COUNTY COUNCILLOR GOGGIN:

A copy of the report from County Councillor Goggin had been circulated to all members.

County Councillor Goggin mentioned the following:-

  • Attended a meeting yesterday with Dr Gogarty, Director of Public Health for Essex County Council.
  • Attended the full council meeting on Tuesday, this meeting was dominated with discussions about going from tier 1 to tier 2.
  • The Colne School expansion consultation period has now finished.
  • Essex Youth Community – looking at Essex County Council facilities to form a ‘hub’ for students at the 6th Form College.  The library is a suggested building to be used.
  • Pot hole initiative 2020 – The investigations to the sites will be carried out late October, for completion between now and the end of January.
  • Member Locality Grant – the application has been submitted, and thanks to Councillor Chapman and the Town Clerk for their help with this.
  • Following the last meeting, and the accident which happened on the same day, the pot hole outside Wine Well in the High Street, was filled within 3 days as a ‘make safe’.
  • Tomorrow at 2.30pm there is an invitation from Essex County Council to elected Councillors to attend a Covid briefing. If anyone wants the detail, please let him know.  They are expecting 200-300 people to be attending.
  • This week has been dominated by the Covid discussions.  The numbers for Essex and in particular Tendring have increased.  Essex had already spoken to the Government  up to two weeks ago, where they said they felt this might occur, so discussions have been on-going.  The heavy discussions started last Thursday with the MP’s involved first, and Dr Gogarty is warning about the increase.  Essex is now at Level 2. Essex County Council are trying to get a leaflet out to every household in Essex to try and explain the level we are at.

The Mayor said that the link is being put onto the Councils website, and the three Tendring Councillors attended a briefing meeting this evening with Dr Gogarty.  He said the message to everybody is to abide by the guidelines.

There were no questions to County Councillor Goggin from Councillors or members of the public.

66. QUESTIONS FROM THE PUBLIC:

No questions were raised by members of the public.

67. LOCAL HIGHWAYS PANEL TRAFFIC MANAGEMENT IMPROVEMENTS:

A copy of the Feasibility Report – E08-021H-009 Church Rd/Well Street/Spring Chase/Ladysmith Avenue – Brightlingsea, Junction Improvements, January 2020 produced by Essex County Council Highways, had been circulated to all members.

Councillor Judson briefed members that following a meeting with himself, the Mayor and Councillor Beckett, and a subsequent discussion with County Councillor Goggin, it was felt that the five options were not viable.

Cllr Barry asked if there was any other areas in the town which could be looked at also?  Councillor Judson replied yes, however at this time he had only looked at Church Road/Ladysmith Avenue junction.

Councillor Judson then recommended that Brightlingsea Town Council does not agree to any of the 5 options, as there would be no benefit to changing the junction.  Seconded by Councillor Beckett.  Agreed.

Councillor Goggin stated that if the Council thinks there are other places which could benefit from being looked at, the Local Highways Panel number one brief is safety, and they have reinstated the speed and volume surveys.  The Mayor replied that he and Councillor Judson would have a ‘walk-round’  of the town to look at junctions, signage etc.  Councillor Howard asked if the junction of Western Road/Lower Park Road could be looked at too.

68. BYELAWS:

The Mayor briefed members that the Council byelaws need to be brought up to date, and that a presentation will be made at a future meeting where recommendations would be given to update the byelaws.

69. CO-OPTIONS:

A copy of a paper by the Mayor had been circulated to all members.  The Mayor advised members that this was prepared before moving into the Covid High level.  He said that guidelines will be reviewed and members will be updated according.

70. TO NOTE THE MINUTES OF THE PLANNING MEETING HELD ON 16TH SEPTEMBER AND 14TH OCTOBER 2020 AND THE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:

Councillor Smith proposed that the recommendations in the Minutes of 16th September and 14th October 2020 be agreed by Council, together with the planning decisions from Tendring District Council.  Seconded by Councillor Carr. Agreed.

Councillor Carr then mentioned the minutes for the 14th October 2020 and asked if applications numbers 20/00907/FUL and 20/01106/OUT could be ‘called in’ by our District Councillors as necessary.  Much discussion took place.  The Mayor then asked if the ‘call-in’ could be held in abeyance, and clarification sought on the terms of reference.

71. UPDATE FROM TOWN AND DISTRICT COUNCILLORS:

The following updates were given:-

Councillor Carr – The Colne Yacht Club are asking for a donation towards ‘Harbour Lights’ event, taking place instead of the firework display and Christmas Tree Festival.  Councillor Carr proposed that a sum of £300 is offered towards this event, with the event taking place on the hard and paved area, subject to current and any future Government Covid rules and guidelines and subject to the Councils current procedures.  Seconded by Councillor Beckett.  The Mayor asked if Councillor Carr would be prepared to sit on the Committee for the Town Council.  Councillor Carr agreed.

Councillor Beckett declared an interest in the following item, and took no part in any discussion:

Councillor Howard – Had a request from the Church Lads and Church Girls Brigade, who wish to offer its members the opportunity to enrol in a cycling training programme.  The total cost is £1,248.00.  After discussion it was agreed that the Church Lads and Church Girls Brigade should put in a formal grant application, and this would then be taken to the next finance meeting.   

Councillor Chapman updated on the town centre project.  She said that the railings have now been completed, and they are now working on the turf.  The railings are higher than the wall, however having worked and consulted with the Conservation Department at Tendring District Council, they advised that you cannot have foot high railings, as they are a health and safety risk.  The two memorial seats at the end will be slightly moved and the pathway widened.

Councillor Barry thanked Councillors Howard and Chasney for their report, and asked a question on the flood defences, as mentioned in their report. He asked on what basis did they say ‘it was better to work with nature, and introduce systems that allow water to escape more quickly and reduce damage’.  He also asked about the Lakeside Caravan Park and whether it was time to give some ultimatum.  Councillor Howard replied that the utility area has been revamped, and did not get damaged in the flood.  The refurbishment was carried out badly, which they admit, however they are getting a new manager, and also a cleaner and grounds man.  We have also forwarded copies of all the complaints, so they are aware of the issues.  Councillor Chasney replied that in the new season he and Councillor Howard will be making regular checks, to ensure everything is in order.  Councillor Carr replied to Councillor Barry about the flood defence question, and said that the flooding being discussed was on the Western Promenade, not the Lido.  A discussion too place.

Councillor Chapman asked if the Town Clerk could find out if the Legion would be using all of their standing annual grant, as the Town Council have revamped the area, and would like to plant pansies, and use some of the grant money to do so.

Councillor Steady said that the report on the Western Promenade is the best report ever received, however his only comment is that some of the items in there have been revisited and have been discussed in the past.  The challenge now is to bring some of those ideas, that have been listed, we must deliver on them.  The seafront shelters – we have already put in two estimates to Tendring District Council.  On the skate park, Tendring District Council have committed £100,000 to this.  What grants have we put in for, if any?  Councillor Howard replied that no grant applications have been submitted yet.  A discussion took place.

Councillor Barry mentioned the recycling scheme at the Waterside Marina, and that Jonathan Hamlet is progressing this.

Councillor Steady moved, in accordance with the Public Bodies (Admission to Meetings) Act 1960, in order to discuss items of a sensitive nature and items which are commercially confidential, the press and public be excluded.  This was seconded by Councillor Carr.   Agreed.

72. MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 –To discuss the following:-

  • To discuss a land/property initiative
  • Terms and conditions for beach huts

73. TO DISCUSS A LAND/PROPERTY INITIATIVE:

Councillor Carr briefed members that this item is no longer valid, as the proposal has been withdrawn.  He said that the stakeholder no longer wishes to take it any further with the Town council.  A discussion took place.

The Mayor mentioned, under property, Pecks Field.  He said that following a conversation with Fenn Wright about the agricultural lease, which is a secure tenancy, they have suggested the way forward, and will draft a letter, which the Town Council can send off to Mr Peck.

The Mayor also mentioned the area of land which the Huggetts own.  He said that this area of land would make a nice addition to the town council assets, and he has spoken to the resident to see if they would be willing to sell or lease the land to the Town Council.

74. TERMS AND CONDITIONS FOR BEACH HUTS:

Councillor Howard briefed members on the issue with beach huts and patio areas being installed without Town Council permission, some being a trip hazard.  A discussion took place.  Councillor Howard then mentioned that the Town Council would like to issue Site License Conditions, in line with Tendring District Council’s.  This was agreed.  It was also agreed that a letter would accompany the site license conditions, stating that “As per the agreement with regards to your beach hut, please note permission is needed from the Town Council to alter any areas around it.”

75.     CLOSE OF MEETING:

There being no further business, the meeting closed at 9.16 p.m.

Chair ……………………

Date: 19th November 2020

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