BRIGHTLINGSEA TOWN COUNCIL

Minutes of the Council Meeting held at

The Parish Hall, Victoria Place, Brightlingsea on

Thursday 12th December 2019 at 7.30pm.

Present:

Councillors

G Steady (Mayor)

J Chapman (Deputy Mayor)

J Carr, G Chasney, J Howard,

M Judson and B Smith

In attendance:

Tracey Pulford – Town Clerk

County Councillor Goggin

11 Members of the public

The Mayor welcomed everyone to the meeting including ex-Councillors and ex-Mayors.  He said that with all the speeches he has to make as Mayor, this is one he did not expect he would have to make, but unfortunately circumstances have dictated.  He then gave a tribute to Councillor Ian Block, as follows:-

Ian was elected during 2007, in an election which heralded a major change in the make up of this Town Council.  He was Town Mayor twice, Chairman of the Finance Committee, a member of the Planning Committee and Chairman of the Springmead Trust.  Ian liked a good debate, and he did so with wit and a twinkle in his eye, and a dry sense of humour.  Now whether he won or lost a debate he was always the first to say “are we going for a drink!”, which I wholeheartedly agreed with.  Ian will be greatly missed by us all, not just for being a good Councillor, but for being a good man.  His opinions and guidance will not be forgotten and will hold this Council in good stead.  He then invited everyone to stand, and make a toast to “Councillor Ian Block”.

113. APOLOGIES FOR ABSENCE: Councillor Barry, Beckett and MacGregor.

114. TO APPROVE THE MINUTES OF THE MEETING HELD ON 21ST NOVEMBER 2019 AND CONFIRM AS A CORRECT RECORD:

Councillor Carr proposed that the Minutes of the meeting held on the 21st November 2019 were accepted as a true record.  Seconded by Councillor Chapman.  Agreed

115. MAYOR’S ANNOUNCEMENTS:

A copy of the Mayor’s Announcements is annexed to the Minutes. 

The Mayor mentioned that he has listed all the meetings and events which he has attended over the last few weeks, and that this gives a broad spectrum of what the town is all about.  He spoke about history of the Cinque Port Liberty, Late Night Shopping, the funeral of passing Mayor Tom Dale, and yesterday a tour of the Museum premises.  He said that this shows the diversification of this town, with £18,000 being handed over by the Hospice Support Group, which is a fantastic effort by the community; the new Museum premises is going to bring the history of Brightlingsea to life, and this is a good positive addition to the facilities which are already on offer to the Town.

He added that there is a Beach Clean Up taking place this Saturday, 14th December, between 9am – 12 noon, down at the railway line, through the kissing gate.  All welcome to come and help.

116. DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:

The Mayor reminded Members to declare interests when necessary.

117. CHANNELS OF COMMUNICATION:

The Mayor stated the role of the Town Council is changing quite rapidly, and members roles are changing too.  He said that we have to get the channels of communication right to ease the pressure on the town staff.  He urged everyone that if there are any queries, you go to the decision maker, i.e. the member with that responsibility, not the members of staff.

118. REPORT FROM COUNTY COUNCILLOR GOGGIN:

The Mayor briefed members that everyone had received a copy of County Councillor Goggin’s report.  He then asked for questions, to County Councillor Goggin, from members.

Councillor Carr – At East End Green, on the quadrangle, a resident has reported that a give way sign has been knocked down.  Can anything be done about this?

County Councillor Goggin before he started his item on the agenda, added to the Mayors statement on Ian Block.  He added that he was treasurer of this Council, and probably one of the best treasurers the Council had had, as he was careful with money.  He was a fabulous treasurer and will be sadly missed.

He then answered Councillor Carr’s question and stated that this was on his list to give to Councillor Beckett to deal with.  He said that the sign had been knocked down and has not been put back.

Councillor Carr also asked about the Essex County Council Initiative on the Coastal Essex Identity Study and the Tendring place workshop, which is taking place on the 14th January.  He said that this came from Anna Booth, but we, as a Town Council, did not hear about it, only by a third party.  He added that it would be great if we could make a relationship with Ms Booth. 

Councillor Judson mentioned the bollard at Thorrington which has been knocked down and dangerous, and asked if this can this be fixed?  County Councillor Goggin asked if it has been reported.  Councillor Judson replied yes.

Councillor Smith mentioned the offer of getting the Head of Maintenance and Operations to attend a meeting to discuss the difficulties with the street lights being repaired etc.  He said that if that could be arranged, it would be a good idea.  County Councillor Goggin briefed members, and it was agreed the Councillor Beckett should liaise with County Councillor Goggin about the meeting date/times etc.

Councillor Smith also mentioned the continuation of disabled access at the Marina.  He stated that there is room to put in a disabled access by the Marina, and asked if he could keep this topic warm.  County Councillor Goggin replied that the Council should instruct Councillor Beckett to take this forward.  He also said that this should have been included in the planning permission with Tendring District Council.  Councillor Steady briefed members that his understanding on the 106 money was that Purelake took on the responsibility of the paths and highway improvements and once this was completed, Essex County Council would then give them the 106 money.   

County Councillor Goggin then briefed members on the following:-

  • Delighted that the bollard outside Dave’s Barbers was completed in time for Late Night Shopping.
  • The Lollipop person at the Ladysmith Avenue junction has now been replaced.
  • The member led repair programme is still on-going, but as we have had a mild winter, Essex County Council are now giving two further slots to County Councillor Goggin’s area.  Three new schemes have already been submitted, but he urged members to submit a scheme so it can be followed up in the future.
  • The light by the bus stop has been fixed, however it is a single header light, and the one knocked off was a double header light.  This will be replaced at some stage in the near future. 

The Mayor then asked for questions to County Councillor Goggin from members of the public:

  • Under the item on the lamp post in Victoria Place, you have put ‘discuss process and lessons learnt’.  Have any lessons been learnt?  County Councillor Goggin replied that the report he received from the head person said that they have learnt some lessons, which are when ever there is a lamp post or bollard knocked down by a car, they would start an insurance claim.  This claim would take precedent over repairing the damaged item.  They would come out and do a cut and shut/tape, but would not necessarily put it on their list to repair until the claim had been established.  This was not working so now the policy is to pursue green claims with the insurance company, and put it on the agenda to be repaired.  Essex County Council budget for 300 accidents a year and so far this year there have been over 500.  So yes, lessons have been learnt.
  • The Cycle path from All Saints Church to Gatehouse Farm – is that being cleared all the way on just in places.  Councillor Chapman replied that this is industrial works, as gas pipes are being laid.

119. TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:

The Payments and Accounts for the period ending November  2019 (as shown on the attached appendix) were proposed by Councillor Carr as follows:

General Account Cheque No’s 707476 – 707489  in the sum of £7,157.64 be authorised for payment.

Current Account

£123,906.98

Saver Account

£68,456.95

Base Rate Reward Account

£42,494.37

Making a total of:

£234,858.30

Less un-presented cheques of:

£1,541.57

Bank Balances on all Accounts :

£233,316.73

Income to date

£357,145.82

Expenditure to date

£310,205.73

Employee payments paid for November

£13,605.10

Payments taken direct from the bank account in November –18 payments totalling

£16,022.22

Debtors as at 29th November 2019 –

3 payments less than 3 months old totalling

£303.00

5 payments older than 3 months old totalling

£14,182.88

The accounts were seconded by Councillor Chasney.  Agreed.

120. TO RECEIVE AND APPROVE THE MINUTES OF THE FINANCE MEETING HELD ON THE 5TH DECEMBER 2019 AND TO CONFIRM THE RECOMMENDATIONS THEREIN:

Councillor Steady proposed that the Minutes were accepted as a true record, and the recommendations, (as written) be accepted:

  • The budgets be agreed for 2020/2021, and the precept would be increased by 5%, which equates to £181,365, which gives a tax base of £2,866.00, this being an increase of £2.67 per year for a Band D Property. 

Seconded by Councillor Smith.  Agreed.

121. TO RECEIVE THE MINUTES OF THE PLANNING MEETING HELD ON 28TH  NOVEMBER AND 5TH DECEMBER 2019 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:

Councillor Smith proposed that the recommendations in the Minutes of  28th November and 5th December 2019 be agreed by Council, together with the planning decisions from TDC.  Seconded by Councillor Judson. Agreed

122. TO RECEIVE THE COMPLETED EMERGENCY PLAN FOR BRIGHTLINGSEA:

Councillor Howard briefed members that, as all members have now seen a copy of the completed Emergency Plan, she recommended that the council adopts this plan.  She stated that it is an on-going plan, which will be updated as necessary.  Councillor Steady seconded this, and thanked everyone involved, past and present.  Agreed

123. TO RECEIVE QUESTIONS FROM THE PUBLIC:

These questions are annexed to the Minutes.

124. TO RECEIVE REPORTS SUBMITTED FROM COUNCILLOR CONTACTS AND CO-ORDINATORS:

Councillor Steady mentioned the success of Late Night Shopping.

Councillor Howard informed members that a cheque had been received from the Scouts, for their use of the Boating Lake, for £350.00.

125. TO RECEIVE REPORTS SUBMITTED FROM MEMBER REPRESENTATIVES ON OUTSIDE BODIES:

No reports were submitted.

126. TO RECEIVE REPORTS SUBMITTED FROM DISTRICT COUNCILLORS:

Councillor Steady informed members that another meeting is to be held with Officers from Tendring District Council.  Councillor Howard asked about the sea front shelter.  Councillor Steady replied that the Town Council will get the work carried out on the seafront shelter by the lido, but it will be paid for by Tendring District Council.

127. TO RECEIVE THE TOWN CLERKS REPORT AND DETERMINE ACTIONS REQUESTED:

This report was noted.

128.     CLOSE OF MEETING:

The Mayor wished everyone a Happy Christmas, and thanked the public for all their participation during the year.

There being no further business, the meeting closed at 20.07 p.m. 

Chair ……………………

Date: 16th January 2020

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Site designed and maintained by Big Red Web Design. Webmaster.