Minutes of the on-line Finance & Property Meeting held on
Wednesday 24th March 2021 at 3.00p.m.
J Carr (Chairman)
J Chapman (Vice Chairman)
M Barry, M Beckett, G Chasney,
J Howard and B Smith
Also in Attendance:
Councillor G Steady
Tracey Pulford – Town Clerk/RFO
Terry Hamilton – Grounds Manager
1 member of the public
Before the meeting commenced, the Chairman asked members if they were happy to add two items to the agenda – Financial Statement as at 28.2.21 and the Lido. This was agreed by those present.
F.049 APOLOGIES FOR ABSENCE: None received.
F.050 CONFIRMATION OF THE MINUTES OF THE MEETING HELD ON THE 20TH JANUARY 2021, RECEIVED BY COUNCIL ON THE 21ST JANUARY 2021:
The Minutes were accepted as a true record.
F.051 DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:
Members were reminded of the requirement to disclose any interest in relation to items on the agenda when these are discussed.
F.052 PAWSONS PLAYGROUND:
Councillor Howard briefed members, and went through the PowerPoint presentation, which she had prepared, on the quotations that had been received. Councillor Smith wished it to be recorded that he did not think the project met with the Financial Regulations, there is no specification and referred members to page 16 of the Financial Regulations, paragraphs e&f.
Much discussion took place.
Councillor Beckett asked about the online survey and asked what the results were. Councillor Howard reported that the latest results show 33% in favour of Kompan and 66% in favour of Sutcliff. Councillor Steady stated that the Council should move to adopt the quotation from Sutcliff, subject to finances being available. A discussion took place on S106 monies, and it was agreed that the Town Clerk would approach Tendring District Council to ask if the S106 monies could be used towards this project, with the Town Council contributing £37,500 of the funding.
It was then proposed by Councillor Chapman, seconded by Councillor Beckett that the Sutcliff Play quotation is accepted, and that the Town Clerk approaches Tendring District Council to see if the difference can be funded by S106. Agreed.
F.053 FINANCIAL STATEMENT AS AT 28.2.21:
The Clerk informed members that the Financial Statement as at 28.02.21 shows an income of £438,885.29 against a revised budget of £400,702.67, and expenditure of £299,380.27 against a revised budget of £337,530.00.
Councillor Steady mentioned the reserves which the Council should hold, being 6 months running costs. He mentioned that he has concerns about funding for the Playground and the Hard/Harbour project and stated that any grant funding we obtain, the council may have to match fund. Councillor Beckett stated that ‘cash flow forecasting’ is required. A discussion took place on the EU Funding for the Heritage Project.
Councillor Barry mentioned that on the financial sheet there is an outstanding amount of £15,000 for the loan to the Lido and asked if he could arrange a meeting with the Clerk to discuss further. Agreed.
Councillor Barry informed members that the Lido is planning to open on the 19th June 2021.
F.055 CLOSE OF MEETING:
There being no further business the meeting closed at 4.01 p.m.
Post meeting note: It was reported in the PowerPoint presentation that the quotations received were inclusive of VAT. Unfortunately, the amounts stated were exclusive of VAT.
Received by Council on: 15.04.21 Received by Committee on: 08.04.21
Signed by Chairman Signed by Chairman