Minutes of the Meeting held at the Parish Hall, Victoria Place, Brightlingsea

on Thursday 10th October 2019 at 7.30 pm

Present:

Councillors

M Beckett (Vice-Chairman)

J Carr, J Howard, B Smith and G Steady

 

Also in Attendance:

Councillors G Chasney and J Chapman

Tracey Pulford – Town Clerk/RFO

 

F.016   APOLOGIES FOR ABSENCE: Councillors M Barry and I Block.

                                                                               

F.017   CONFIRMATION OF THE MINUTES OF THE MEETING HELD ON THE 25TH JUNE 2019, RECEIVED BY COUNCIL ON THE 27TH JUNE 2019:

 

The Minutes were accepted as a true record.

F.018   DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:

 

Members were reminded of the requirement to disclose any interest in relation to items on the agenda, when these are discussed.

 

F.019               TDC PARISH/TOWN BUDGET MEETING FOR 2020/2021:

 

Councillor Beckett advised members that Tendring District Council are holding its Budget Meeting for 2020/2021 on Friday 8th November at 1.30pm in the Essex Hall, Clacton Town Hall, and that he will be attending with the Clerk.

 

F.020               SPECIAL EXPENSES 2020/2021:

 

A copy of the Special Expenses form for 2020-2021 had been circulated to all members. After discussion it was agreed that there were no changes for 2020/2021.

 

Recommendation: There are no changes to the Special Expenses for 2020-2021.

 

F.021               GRANT FUNDING 2019/2020:

 

A copy of a letter from Essex & Herts Air Ambulance had been circulated to all members. After discussion it was proposed by Councillor Carr that the council writes to the Essex & Herts Air Ambulance stating that in this instance the Council are unable to assist with any funding at this time, and the town does, however, support them through other voluntary organisations, and we wish them well with their future fundraising. Seconded by Councillor Beckett. Agreed.

 

Councillor Howard spoke about the Autumn Centre, and after discussion Councillor Carr suggested that he and Councillor Howard have a chat at the end of the meeting as he may have an idea about possible funding.

 

Recommendation: A letter is written to the Essex & Herts Air Ambulance stating that in this instance the Council are unable to assist with any funding at this time, and the town does, however, support them through other voluntary organisations, and we wish them well with their future fundraising.

 

F.022               MODEL FINANCIAL REGULATIONS 2019:

 

A copy of the Model Financial Regulations 2019 for England, produced by the NALC had been circulated to all members.

 

After discussion it was agreed that the National Association of Local Councils Model Financial Regulations for 2019 are accepted.

 

Recommendation: The National Association of Local Councils Model Financial Regulations for 2019 are accepted.

 

F.023               TO RECEIVE THE EXTERNAL AUDITOR REPORT AND CERTIFICATE 2018/2019:

 

A copy of Section 3 – External Auditor Report and Certificate 2018/2019 of the AGAR had been circulated to all members.

 

Members noted the comments made by the External Auditor, as follows:-

 

“The smaller authority has not provided evidence of evidence of consideration of risk management arrangements by the whole authority during 2018/2019. This was requested as part of our intermediate review procedures. Minutes of the Finance Committee have been submitted.”

 

The Clerk informed members that the AGAR had also been displayed on the web-site and notice board, which is a legal requirement, and has to be displayed before the 30th September.

 

Recommendation: The comments made by the External Auditor, were noted, as follows:-

 

“The smaller authority has not provided evidence of evidence of consideration of risk management arrangements by the whole authority during 2018/2019. This was requested as part of our intermediate review procedures. Minutes of the Finance Committee have been submitted.”

 

F.024               2020/2021 BUDGETS/COSTS PRESSURES:

 

Councillor Beckett briefed members that the following cost pressures were to be included in 2020/2021 budget:- CCTV; Skate park; Chargers/supercharges for Electric Cars; Neighbourhood Plan and the Town Centre Redevelopment.

 

The following was agreed to also be added to the 2020/2021 draft budget:-

  • Waterside and Tourism Redevelopment
  • New slide for the Western Promenade

 

Councillor Chapman briefed members that there was money in last years budget for replacement cameras, however there are now new regulations regarding CCTV. It was agreed that this would be looked into.

 

Councillor Beckett asked about the possibility of funding Special Constables. A discussion took place. Councillor Carr asked if an amount could be included in the budget for new litter bins.

 

The Clerk stated that an e-mail would be circulated to all members, asking if anyone has any projects/cost pressure items they would like added to the draft budget for 2020/2021.

 

Recommendation: (1) The following cost pressure items would be added to the 2020/2021 draft budget:- Waterside and Tourism Re-development; new slide for the Western Promenade and litter bins; (2) CCTV funding would be looked into; (3) An e-mail will be sent to all Councillors asking if anyone has any projects/cost pressure items they would liked added to the draft budget for 2020/2021.

 

Councillor Beckett moved, in accordance with the Public Bodies (Admission to Meetings) Act 1960, in order to discuss items of a sensitive nature and items which are commercially confidential, the press and public be excluded. This was seconded by Councillor Steady.   Agreed.

 

F.025   MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 – To discuss the following:

  • Update on Harbour Commissioners Agreement

 

F.026               UPDATE ON HARBOUR COMMISSIONERS AGREEMENT:

 

A copy of the paper by Councillors Carr and Chasney had been circulated to all members. Councillor Carr briefed members that he and Councillor Chasney are looking at Harbour Commissioners Management Agreement and appreciate that it has not yet been signed. He then asked for members to look at the agreement and forward any comments to Councillors Carr and Chasney before ratification from the Solicitors.

 

Recommendation: Members look at the Harbour Commissioners Management Agreement and forward any comments to Councillors Carr and Chasney before ratification from the Solicitors.

 

F.027   CLOSE OF MEETING:

 

There being no further business, the meeting closed at 8.05 pm.

 

 

 

 

Received by Council on:                                  Approved by Committee on:

 

Signed  by Chairman                                        Signed by Chairman

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