Minutes of the Meeting held at the Parish Hall, Victoria Place, Brightlingsea
on Monday 18th February 2019 at 7.30 pm
G Steady (Chairman)
I Block (Vice Chairman)
J Chapman, D Dixon and B Smith
Also in Attendance:
Councillors M Barry, V Chapman and M Judson
Tracey Pulford – Town Clerk/RFO
F.205 APOLOGIES FOR ABSENCE: Councillors J Howard and J Russell.
F.206 CONFIRMATION OF THE MINUTES OF THE MEETING HELD ON THE 6TH DECEMBER 2018, RECEIVED BY COUNCIL ON THE 13TH DECEMBER 2018:
Councillor J Chapman proposed that the Minutes of the meeting held on the 6th December 2018 were accepted as a true record. Seconded by Councillor Block. Agreed.
F.207 DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:
Members were reminded of the requirement to disclose any interest in relation to items on the agenda, when these are discussed.
F.208 BUDGETS FOR 2018/2019:
A copy of the following paperwork had been circulated to all members in advance of the meeting:- (1) e-mail dated 5.2.19 re: Town Centre Scheme; (2) e-mail dated 12.02.19 with a update on budgets and property and (3) a paper headed The Lido Project.
A discussion place on the following:
Town Centre Scheme – The Chairman briefed members on funding streams, and it was agreed that clarification on the scheme would be sought from the Grounds Manager upon his return to the office and the information will be circulated to all members for a decision on the way forward.
Lido – The Chairman briefed members on the funding streams. Councillor Barry was invited to expand upon capital costs and circulated a Capital Expenditure summary. After discussion it was agreed that the existing loan of £20,000 would be paid back by the CIO immediately and that a new loan of £20,000, with the same terms of repayment, £5,000 per year for the next 4 years, would be activated. Councillor Barry informed members that clarification would be sought when he meets with the TDC Financial Officer on the Coastal Communities Fund. The objective will be to form a Lido Development Fund, which will allow value for money to be achieved.
Recommendation: (1) Clarification on the Town Centre Scheme would be sought from the Grounds Manager upon his return to the office and the information will be circulated to all members for a decision on the way forward; (2) The Lido’s existing loan of £20,000 would be paid back by the CIO immediately and that a new loan of £20,000, with the same terms of repayment, £5,000 per year for the next 4 years, would be activated; (3) Clarification is sought from the TDC Financial Officer on the Coastal Community Fund, before a Lido Development Fund is set up.
Councillor Steady moved, in accordance with the Public Bodies (Admission to Meetings) Act 1960, in order to discuss items of a sensitive nature and items which are commercially confidential, the press and public be excluded. This was seconded by Councillor Block. Agreed.
F.209. MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 – To discuss the following:
- Property Update
F.210 PROPERTY UPDATE:
Brightlingsea Leisure Village – A copy of a letter from the Brightlingsea Leisure Village was circulated to all members. After discussion it was agreed that this letter would be copied to Fox Leisure for their comments.
Batemans Tower Cafe – A copy of an e-mail from Hancock Architecture Ltd, together with drawings had been circulated to all members. After discussion it was agreed that the Town Clerk would contact Mr Hancock stating the Town Council are not in a position to make a decision until more facts, information and costings are available.
Recommendation: (1) The letter from Brightlingsea Leisure Village would be copied to Fox Leisure for their comments; (2) Town Clerk to contact Mr Hancock stating the Town Council are not in a position to make a decision until more facts, information and costings are available.
F.211 CLOSE OF MEETING:
There being no further business, the meeting closed at 20.37 pm.
Received by Council on: 21.02.19 Approved by Committee on:
Signed by Chairman Signed by Chairman