BRIGHTLINGSEA TOWN COUNCIL

FINANCE & PROPERTY COMMITTEE

Minutes of the on-line Finance & Property Meeting held on

Monday 15th June 2020 at 4.00 p.m.

Present:

Councillors

J Carr (Chairman)

J Chapman (Vice Chairman)

M Barry, M Beckett, G Chasney,

J Howard (4.03 p.m. onwards) and B Smith

Also in Attendance:

Councillor G Steady

Tracey Pulford – Town Clerk/RFO

1 Member of the public

F.001 APOLOGIES FOR ABSENCE:  None received..

F.002   CONFIRMATION OF THE MINUTES OF THE MEETING HELD ON THE 6TH FEBRUARY 2020, RECEIVED BY COUNCIL ON THE 20TH FEBRUARY 2020:

The Minutes were accepted as a true record.

F.003 DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:

Members were reminded of the requirement to disclose any interest in relation to items on the agenda, when these are discussed.

F.004 MEMBERS ALLOWANCES FOR 2020/2021:

A copy of the Parish Independent Remuneration Panel  Review may 2020 had been circulated to all members.  The Town Clerk briefed members that in the report, Brightlingsea comes under Band 1 – £840 for the parish basic allowance – maximum, and £1,044 for the Chairman’s enhanced parish basic allowance – maximum.   At the moment the members allowances are set at £300 for members and £500 for the Chairman/Mayor.  Much discussion took place.

Councillor Chapman proposed an increase of 10% on the current amount of £300.00, seconded by Councillor Beckett.

Councillor Barry then proposed an amendment, that the allowance is the same as Band 2 in the RPI report, instead of Band 1, i.e. £552 for the parish basic allowance, and £696 for the Chairman’s enhanced parish basic allowance.  Seconded by Councillor Smith.  A vote was taken on the amendment, which was passed.  This then became the substantive motion.

The substantive motion was then voted on: For: 4; Against: 1; Abstention: 1.  Carried.

Councillor Chasney did not take part in this vote, as he had IT  issues, and briefly left the meeting.

Recommendation: The Members Allowances for 2020/2021 are set at £552 for the parish basis allowance, and £696 for the Chairman’s enhanced parish basic allowance.  (Meeting note: It was previously agreed that Members Allowances would be paid in the March of that financial year.)

F.005 BATEMANS TOWER CAFE:

Councillor Steady briefed members that the owners of Batemans Tower Cafe had asked for a ‘rent break’.  At the moment they are in arrears of £3,000 for 2019/2020 however the outstanding amount of £250.00 for 1.8.18-31.3.19 has just been paid.  A discussion took place.

It was then proposed by Councillor Carr that no rent holiday is given, due to the precarious position the Council would be placed into with regard to other assets in the town it receives rent from.  BTC therefore will require payment of outstanding amounts related to Batemans Tower Café.  It was also agreed to include in the reply that ‘it was realised that you are going through an extraordinarily difficult time at the moment with your new Batemans Tower Café, and it is, for this reason, we felt that you may wish to call upon 3 town councillors to help you progress, Graham Steady as Mayor  you already know, Jean Howard and Graham Chasney are the council leads on the Western Prom  both who would wish to  invite you to meet with them to see if they may be able to offer any help or assistance on  the cafés  progress.’  Seconded by Councillor Smith.

A vote was taken: For 5; Abstention: 2.  Carried.

F.006 OPERATION QUASAR:

Councillor Chapman briefed members on Operation Quasar and proposed that the Town Council enters into another round of Operation Quasar, to cover the summer months, for an initial amount of  £2,500.    Also to ascertain whether any monies are left over from the previous period.  Seconded by Councillor Beckett.  Agreed.

Recommendation: £2,500 be allocated towards a further round of Operation Quasar, to cover the summer months.

F.007 BTC PROPERTY ASSET PORTFOLIO:

A copy of the Asset Portfolio had been circulated to all members.   Councillor Carr briefed members that this is a ‘working’ document, and he asked all Councillors, with their special responsibilities, that they update and include their comments on sheet, as necessary.

Recommendation: Councillors update and include their comments on the asset portfolio sheet as necessary.

F.008 INSURANCE CLAIMS:

A copy of the insurance claims for the CCTV and Playground equipment had been circulated to all members.  Councillor Howard briefed members and after discussion it was agreed that (1) Further quotations are to be provided for both projects, to cover the requirements of Financial Regulations; (2) Tendring District Councillors lobby TDC to ascertain the possibility of obtaining  monies from S106; (3) Feasibility study is carried out to look into the possibility of moving the playground to higher ground.

Recommendation: (1) Further quotations are to be provided for both projects, to cover the requirements of Financial Regulations; (2) Tendring District Councillors lobby TDC to ascertain the possibility of obtaining  monies from S106; (3) Feasibility study is carried out to look into the possibility of moving the playground to higher ground.

Web-Cams – Councillors Carr, Chasney and Howardbriefed members on the proposed web-cam, and agreed to provide detailed costing’s and proposals for a future meeting.

F.009 CLOSE OF MEETING:

There being no further business, the meeting closed at 5.21 p.m.

Received by Council on:  18.06.20 Approved by Committee on:

Signedby ChairmanSigned by Chairman

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Site designed and maintained by Big Red Web Design. Webmaster.