Minutes of the Meeting held at the Parish Hall, Victoria Place, Brightlingsea

on Thursday 12th July 2018 at 7.30 pm

 

Present:

Councillors

G Steady (Chairman)

I Block (Vice Chairman)

J Chapman, D Dixon, J Russell and B Smith

 

Also in Attendance:

Councillor V Chapman (7.46pm onwards)

Tracey Pulford – Town Clerk/RFO

 

F.167   APOLOGIES FOR ABSENCE: Councillor J Howard.

                                                                               

F.168   CONFIRMATION OF THE MINUTES OF THE MEETING HELD ON THE 24TH MAY 2018, RECEIVED BY COUNCIL ON THE 31ST MAY 2018:

 

The Minutes were accepted as a true record of the meeting,

 

F.169   DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:

 

Members were reminded of the requirement to disclose any interest in relation to items on the agenda, when these are discussed.

 

F.170               GRANT FUNDING 2018/2019:

 

A copy of letters received for grant funding from the Brightlingsea Community Association, Royal British Legion and the Brightlingsea United Church had been copied to all councillors.

 

After discussion it was agreed that:-

(1) Brightlingsea Community Association be awarded a grant of £300.00 towards external seating. This is in recognition of the Association’s position in the local community.

(2) Brightlingsea United Church be awarded a grant of £350.00 towards security – locks and bolts. The Town Council are aware that the Churches facilities are well used by Community Groups in the town.

(3) Royal British Legion are awarded an additional grant to cover the shortfall of £652.50, and their annual grant will be reviewed in October at the budget meetings. The Town Council are grateful for the Legions help in the upkeep of the War Memorial Gardens, which is a central feature of the Community.

 

Councillor Smith declared a pecuniary interest when the Brightlingsea Community Association application was being discussed.

 

Councillor V Chapman arrived at 7.46pm.

 

Councillor Smith gave an update on the SUFUSE project and proposed that the following schemes are progressed, without any long term financial commitment or penalties:- Green Lung Initiative, Waterfront Square and the Lido Development. Seconded by Councillor Block. Agreed.

 

Recommendation: (1) Brightlingsea Community Association be awarded a grant of £300.00 towards external seating; (2) Brightlingsea United Church be awarded a grant of £350.00 towards security – locks and bolts; (3) Royal British Legion are awarded an additional grant to cover the shortfall of £652.50, and their annual grant will be reviewed in October at the budget meetings; (4) The following schemes are progressed through SUFUSE, without any long term financial commitment or penalties:- Green Lung Initiative, Waterfront Square and the Lido Development.

 

F.171   PROPERTY AGENTS:

 

A discussion took place on the Councils current Property Agents, and it was agreed that the Town Clerk would obtain comparable costs of other property agents for comparison. This is in line with the Councils policy of reviewing the agencies which the Council engage for specific functions.

Recommendation: The Town Clerk would obtain comparable costs of other property agents for comparison.

 

F.172   ASSET REVIEW:

 

Brightlingsea Leisure Village – It was agreed that the rent would remain at £66,000 with 5 yearly reviews, subject to a premium being paid.  (The premium amount is Commercially sensitive at this time). This would trigger the implementation of a 50 year lease.  As in the past Mr Hammerton will be responsible for all the Councils professional fees in this matter.

 

Lakeside Caravan Park – Following discussions with Mr McCarthy the following was agreed:-

  • Works schedule to be advised, objective is to complete overall upgrade of facilities within two years.
  • Rent reviews to be based on RPI.
  • Boundary fencing, sample to be obtained for council’s permission to be installed.
  • CCTV linkage to councils system to be explored.
  • Sign to be erected by sub station a long the lines of “Welcome to the Western Prom” listing the facilities offered. Town council to provide the finance.
  • Premium for 50 years lease.  (The premium amount is Commercially sensitive at this time).
  • When agreement is reached the existing lease would be surrendered and a new one offered.

 

  • Recommendation: (1) BLV – The rent would remain at £66,000 with 5 yearly reviews, subject to a premium being paid. This would trigger the implementation of a 50 year lease.  As in the past Mr Hammerton will be responsible for all the Councils professional fees in this matter.  (2) Lakeside Caravan Park – Works schedule to be advised, objective is to complete overall upgrade of facilities within two years; Rent reviews to be based on RPI; Boundary fencing, sample to be obtained for council’s permission to be installed; CCTV linkage to councils system to be explored; Sign to be erected by sub station a long the lines of “Welcome to the Western Prom” listing the facilities offered. Town council to provide the finance; Premium for 50 years lease; When agreement is reached the existing lease would be surrendered and a new one offered.

 

 

 

F.173   LATE PAYMENTS POLICY:

 

A discussion took place on a Late Payment Policy and it was agreed that the Town Clerk would contact other Councils to compare their policies.

 

Recommendation: Town Clerk to contact other Councils to compare their policy’s.

 

Councillor V Chapman spoke about the Skate Park and stated that if there is no support for match funding from the Council, the facility may close.

 

F.174   CLOSE OF MEETING:

 

There being no further business, the meeting closed at 20.28 pm.

 

 

 

Received by Council on: 19.7.18                      Approved by Committee on:

 

Signed  by Chairman                                        Signed by Chairman

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Site designed and maintained by Big Red Web Design. Webmaster.