Minutes of the Meeting held at the Parish Hall, Victoria Place, Brightlingsea

on Thursday 6th December 2018 at 7.30 pm

 

Present:

Councillors

G Steady (Chairman)

I Block (Vice Chairman)

J Chapman, D Dixon, J Howard, B Smith and J Russell

 

Also in Attendance:

Councillors M Barry and K Yallop

Tracey Pulford – Town Clerk/RFO

 

F.195   APOLOGIES FOR ABSENCE: None Received.

                                                                               

F.196   CONFIRMATION OF THE MINUTES OF THE MEETING HELD ON THE 11TH OCTOBER 2018, RECEIVED BY COUNCIL ON THE 18TH OCTOBER 2018:

 

The Minutes were accepted as a true record of the meeting,

 

Councillor Russell proposed that the Minutes of the meeting held on the 11th October 2018 were accepted as a true record. Seconded by Councillor J Chapman. Agreed.

 

F.197   DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:

 

Members were reminded of the requirement to disclose any interest in relation to items on the agenda, when these are discussed.

 

F.198               S106 SCHEMES:

 

A copy of a paper detailing notes of a meeting held on 28th November 2018 had been circulated to all members.

 

After discussion it was agreed that the Town Council would resend the information in respect of the S106 bids for the changing facilities at the pool and in respect of the hard to both Martyn Knappett and Paul Price, including any additional information which may have been requested subsequently by TDC Officers.

 

It was also agreed that Councillor J Chapman’s scheme for Victoria Place would be submitted to see if it meets the S106 criteria.

 

Councillor Steady and Smith gave an update on the SUFUSE project. Councillor Howard asked if the Skate Park was included in the Sufuse Project. Councillor Steady replied, yes, it is now included.

Recommendation: The Town Council would resend the information in respect of the S106 bids for the changing facilities at the pool and in respect of the hard to both Martyn Knappett and Paul Price, including any additional information which may have been requested subsequently by TDC Officers. Also include Councillor J Chapman’s scheme for Victoria Place to see if it meets the S106 criteria.

 

F.199   REVISED BUDGETS FOR 2018/2019 AND ESTIMATES FOR 2019/2020:

 

A copy of revised estimates for 2018/2019 and estimates for 2019/2020 had been circulated to all members. A discussion took place. It was then proposed by Councillor Smith that the precept should be increased by 2% for 2019/2020, seconded by Councillor Block. Agreed.

 

Recommendation: The Precept for 2019/2020 would be increased by 2%, giving a precept request, before LCTSS Grant, of £176,460.00. This gives a tax base of £2,850.00, and a Band D rating of £60.61.

 

F.200   GRANT FUNDING:

 

A copy of a Grant Application Form for Winterfest had been circulated to all members. After discussion it was proposed by Councillor Steady, seconded by Councillor Block, to award Winterfest £500.00 from the grants budget, and £150.00 from the Mayors budget. Agreed.

 

Recommendation: Winterfest is awarded £500.00 from the grants budget, and £150.00 from the Mayors budget.

 

F.201   ACCOUNTS PACKAGE FOR INTERNAL AUDITOR:

 

Copy of an e-mail from Edge IT Systems Ltd had been circulated to all Councillors. After discussion it was agreed that the Town Council would purchase a licence for the Internal Auditor to be able to access the accounts remotely on a reports basis only, to help speed up the sometimes lengthy process of internal audit.

 

Recommendation: The Town Council would purchase a licence for the Internal Auditor to be able to access the accounts remotely on a reports basis only, to help speed up the sometimes lengthy process of internal audit.

 

Councillor Block moved, in accordance with the Public Bodies (Admission to Meetings) Act 1960, in order to discuss items of a sensitive nature and items which are commercially confidential, the press and public be excluded. This was seconded by Councillor Russell.   Agreed.

 

 

 

 

 

F.202.  MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 – To discuss the following:

  • Property Update

 

F.203   PROPERTY UPDATE:

 

A copy of a Property Update paper had been circulated to all members and a discussion took place, and this paper was noted.

 

Councillor Smith declared an interest in the following item:

 

A letter and document from the Colne Yacht Club had been circulated to all Councillors. A discussion took place. It was then proposed by Councillor J Russell that a letter is written to the CYC thanking them for their letter, and stating that the Council will give the contents due consideration. Seconded by Councillor Block.

 

A vote was taken: For: 6, Against: 0, Abstention: 1. Agreed.

 

F.204   CLOSE OF MEETING:

 

There being no further business, the meeting closed at 20.35 pm.

 

 

 

Received by Council on: 13.12.18                  Approved by Committee on:

 

Signed  by Chairman                                       Signed by Chairman

 

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