Annual Meeting – May 21, 2015

TO ALL MEMBERS OF THE COUNCIL

You are hereby summoned to the Annual Meeting of the Council to be held in the Parish Hall, Victoria Place, Brightlingsea on Thursday 21^st May 2015 at 7.30 p.m. for the transaction of the business stated below.

Tracey Pulford

Tracey Pulford (15^th May 2015)

Town Clerk

C O U N C I L   A G E N D A

1. Election of Town Mayor for 2015-2016

2. Installation of Town Mayor – Signing of Declaration of Acceptance of Office

3. Election of Deputy Mayor for 2015-2016

4. Apologies for Absence: Councillor Mick Barry

5. Minutes

To receive the Minutes of the Meeting held on the 16^th April 2015 and to confirm as a correct record.

6. Declaration of Disclosable Pecuniary Interests

Members are reminded of the requirement to disclose any Interest in relation to items on the Agenda, when these are discussed.

7. Appointments of Committees / Member with Special Responsibilities / Representatives on Outside Bodies as per Standing Orders
8. a) Standing Committees – Finance & Property Committee (7 Members)

Staff Committee (7 Members)

Planning Committee (7 Members)

1. b) Members with Special Responsibilities – Amenity Areas & Allotments

Town Hard

Western Promenade

Footpaths & Open Spaces

Youth

Tourism

Transport & Highways

Welfare & Services for the Elderly

Swimming Pool

Grants

Regeneration

Communication

1. c) Members appointed as Representatives on Outside Bodies – Essex & Tendring Association of Local Councils          Colne Smack Preservation Society

Neighborhood Action Panel

Health Authorities

Colne Estuary Partnership

Local Police Liaison

Churchyard Committee

James Aldous Trust

1. d) Members appointed to the Springmead Trust (9 Members)

8. Finance

            (a) To receive and approve the recommendations of those Members examining the Accounts for the current period.

(b) To receive and approve the Minutes of the Finance Meeting held on the 5^th May 2015 and to confirm the recommendations therein.

9. County Councillor Goggin

10. To receive questions from the public

11. Planning

To receive the Minutes of the Planning Meeting held on 16^th and 30^th April 2015 and to note planning decisions of Tendring District Council.

12. Parish Council Elections – Insufficient Nominations (Letter from Tendring District Council dated 14^th May

            2015)

13. To ratify the charges proposed by the Harbour Commissioners in their letter dated 2^nd April 2015. Council are grateful to the Harbour Commissioners for reconsidering and suggest that an advisory group is established consisting of 4 bodies: Town Council, Harbour Commissioners, Harbour Users and Businesses. In addition the Council recommends that the Harbour Commissioners give more notice of proposed fees in the next round of discussions.

14. BTC Schedule of Meetings – June 2015 – May 2016 (Council and Planning)

15. To receive the Town Clerk’s Report and determine actions requested

Members Examining Accounts – Councillors Yallop and Steady

Next Council Meeting – Thursday 18^th June at 7.30pm at the Parish Hall

Members of the public are invited to join the Mayor and Councillors for

Drinks and nibbles after the meeting.