Annual Meeting – 21.05.20

You are hereby summoned to the Annual Meeting of the Council to be held on-line on Thursday 21^st May 2020 at 7.00p.m. for the transaction of the business stated below.  Members of the press and public are welcome to attend.

Due to the current restriction in place, the Council is unable to meet in person so will be meeting virtually, via Zoom.

If any member of the public would like to join this meeting, please contact the Town Clerk by e-mail on:

townclerk@bseatc.org.uk for the log in details.

Tracey Pulford

Tracey Pulford (15^th May 2020) 

Town Clerk

C O U N C I L    A G E N D A

1. Welcome by the Mayor

1. Mayoral Arrangements for 2020/2021

On 2^nd April 2020, the government published The Local Authority and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020.  These

regulations came into force on 4^th April 2020.

Regulation 4 provided that where an appointment would otherwise be made or is required to be made at an annual meeting of a local authority, the appointment continues until the next annual meeting of the authority or until such time as that authority may determine (Regulation 4 (2)).  This applies to the election of the Mayor and Deputy Mayor.  Therefore the current Mayor  and Deputy Mayor can legally remain in place until an annual meeting is held unless the council decide to elect a new Mayor/Deputy Mayor earlier.

1. Apologies for Absence

To receive apologies for absence.

1. Minutes

To receive the Minutes of the Meeting held on the 23rd April 2020 and to confirm as a correct record.

1. Declaration of Disclosable Pecuniary Interests

Members are reminded of the requirement to disclose any Interest in relation to items on the Agenda, when these are discussed.

1. Appointments of Committees / Councillor Contact and Coordinator / Representatives on Outside Bodies as per Standing Orders

To confirm the Committees / Councillor Contact and Coordinator / Representatives on Outside Bodies and Additional Duties for 2020/2021, as follows:

Standing Committees (7 members):

Finance & Property Committee	Chairman: Councillor Carr Vice Chairman: Councillor Chapman Councillors Barry, Beckett, Chasney, Howard and Smith,
Staff Committee	Chairman: Councillor Chapman Vice Chairman: Councillor Barry Councillors: Beckett, Carr, Chasney, Howard and Judson
Planning Committee	Chairman: Councillor Smith Vice Chairman: Councillor Chapman Barry, Carr, Howard, Judson and Steady

Councillor Contact and Coordinator:

Amenity Areas & Open Spaces	Councillor Steady
Western Promenade	Councillors Howard and Chasney
Swimming Pool	Councillor Barry
Youth & Services for Children	Councillor Howard
Footpaths & Allotments	Councillor Smith
Tourism & Communication	Councillors Chasney, Carr and Howard
Welfare & Services for the Elderly	Councillors Chapman and Beckett
Hard & Harbour	Councillors Carr, Chasney and Smith
Transport & Highways	Councillors Beckett and Judson
Regeneration	Councillor Chapman

Members Appointed as Representatives on Outside Bodies:

Essex Association of Local Councils	To be determined as and when
Tendring District Association of Local Councils	Councillor Beckett
Colne Smack Preservation Society	Councillors Carr, Chasney and Smith
C.C.G. (Clinical Commissioning Groups)	Councillor Beckett
Local Police Liaison	Councillor Chapman
Churchyard Committee (2 members)	Councillor Howard and Judson

Additional Duties:

Safeguarding Officers (2 members)	Councillors Barry and Chapman
Emergency Plan	Councillors Howard and Chapman
Springmead Trust (9 members)	Councillors Barry, Beckett, Carr, Chapman, Chasney, Howard, Judson, Smith and Steady

1. Finance

To approve the payment of invoices for May 2020.

1. Report from County Councillor Goggin

To receive the report from County Councillor Goggin.

1. Questions from the public

To receive questions from the public.

1. Planning

To note the Minutes of the Planning Meeting held on 14^th May 2020  and the planning decisions of Tendring District Council. 

1. Town Council Update

To receive an update from the Town Council.

1. BTC Schedule of Meetings – June 2020 – May 2021 (Council and Planning)

Next Council Meeting – Thursday 18^th June 2020 – see web-site for details.