Minutes of the Meeting held at the Parish Hall, Victoria Place, Brightlingsea

on Thursday 12th January 2017 at 7.30 pm

 

Present:

Councillors

G Steady (Chairman)

I Block (Vice Chairman)

J Chapman, D Dixon, J Russell and K Yallop

 

Also in Attendance:

Tracey Pulford – Town Clerk/RFO

Councillors M Barry, M Judson, D Ingate and B Smith

F.056   APOLOGIES FOR ABSENCE: Councillors J Howard and V Chapman

 

F.057   CONFIRMATION OF THE MINUTES OF THE MEETING HELD ON THE 10TH NOVEMBER 2016, RECEIVE BY COUNCIL ON THE 17TH NOVEMBER 2016:

 

The Minutes were accepted as a true record of the meeting,

 

F.058   DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:

 

Members were reminded of the requirement to disclose any interest in relation to items on the agenda, when these are discussed.

 

The Chairman gave an overview of the budgets, as follows. He stated:

 

“Of the three tiers of Local Government – County, District and Town, the Town is the only tier who have not and are not looking to make budget cuts.

 

The cuts that the other two tiers have made or are looking to make are due to the reduction in funding from Central Government.

 

The main strain on the Town’s budget for the coming year are:-

 

  • Staff salaries to keep pace with the National Living Wage
  • Potential legal costs of the Land Registry challenge to the towns ownership of parts of the Hard
  • The option of the town council taking over the management of the swimming pool from Tendring District Council who are looking to dispose of it.”

 

F.059               BRIGHTLINGSEA OPEN AIR SWIMMING POOL:

 

The Chairman informed members that the meeting with Tendring District Council is taking place next week. Councillor Barry then went through the proposed presentation, which is to be presented at the meeting. A discussion took place and the situation will be reviewed following the meeting with TDC.

 

F.060   BUDGETS 2017/2018:

 

            The Chairman briefed members on the budgets for 2017/2018. He highlighted the areas of increase, which included Legal Fees and Consultancy, and the staff salaries. This gave an increase of 2.2%. A discussion took place and the following was agreed: Legal Fees and Consultancy should be further increased to £15,000; Security – Councillor Ingate to liaise with ITUS and obtain figures and names of businesses who are prepared to enter into the scheme.

 

            Recommendation: The budget is amended to increase Legal Fees and Consultancy to £15,000, Councillor Ingate to liaise with ITUS and obtain figures and names of businesses who are prepared to enter into the scheme.

 

            Councillor Judson left the meeting at 8.28pm

 

F.061   PROPERTY ASSETS: THE HARD, BRIGHTLINGESA LEISURE VILLAGE, LAKESIDE CARAVAN PARK, BRIGHTLINGSEA RUGBY CLUB:

 

The Clerk briefed members that she was in the process of updating the Property Sheet, and would be collating together all information i.e. leases, Land Registry Title documents etc., in one file, so access to information is made easier. Councillor Smith mentioned that the council should carry out an Asset Management Review and it was agreed that this would be made an agenda item, following completion of the file.

 

The chairman then briefed on the following:-

 

            Brightlingsea Leisure Village

Meeting with Mr Stephen Hammerton held on Friday 13th January 2017, to discuss:

  • New Lease
  • Back Rent
  • Future Plans

 

Lakeside Caravan Park

Chris Poll has stated that he is selling his lease on, and we are to ask him to put it in writing.

 

Brightlingsea Rugby Club

The chairman briefed members that at the last council meeting the Rugby Club was discussed, with them training on the Western Promenade. It was agreed that as the football clubs are not charged to train on the Recreation Ground, the Rugby club should make a contribution towards the upkeep and overheads for the area.

 

Recommendation: Councillors Barry, V Chapman and Howard consult with the Rugby Club to agree that they would make a contribution towards the upkeep of the area.

 

Councillor Smith declared an interest in the following item:

 

Brightlingsea Community Centre

Meeting held on 24th November 2016 between Councillor Karen Yallop – Mayor, Councillor Graham Steady – Chairman of Finance and Property Committee, Jeremy Crawley – Chairman of the Community Centre and Helen Bishop – Centre Manager.

Discussion held regarding:

  • The running of the Centre and ideas of how the council could help
  • The Centres grant application

 

Recommendations: Regular consultation meetings are held between the Community Centre and the Town Council.

 

The Hard

Meeting held on the 22nd December 2016 between Councillor Karen Yallop – Mayor, Councillor Graham Steady – Chairman of Finance and Property Committee, Councillors Ben Smith and Dennis Ingate – CCC’s for the Hard, James Thomas – Harbour Master, Andrew Scott – Harbour Commissioner and Holmes & Hills LLP Solicitors.

Discussion held regarding:

  • A new agreement for the Hard, taking all issues into consideration
  • Draft agreement being prepared

           

The Mayor then read out notes taken at a meeting on Tuesday 10th January 2017.

 

            Recommendation: Councillors Ingate and Smith liaise with the Harbour Commissioners regarding the terms of the agreement.

 

F.062   2016/2017 GRANT FOR BRIGHTLINGSEA COMMUNITY CENTRE:

 

Councillor Smith declared an interest in the following item:

 

The Chairman briefed members that at the recent meeting held with the Community Centre, their recent grant application was discussed. It was then agreed that the remainder of the grants allocation would be given to the Community Centre, to go towards new floorcovering for meeting rooms 1 and 2.

 

Recommendation: The remainder of the Grants budget is awarded to the Community Centre, to go towards new floorcovering for meeting rooms 1 and 2.

 

F.062   STANDING ANNUAL GRANTS:

 

The Chairman briefed members that all those organisations who receive a standing annual grant from the council have been asked to provide a copy of their accounts, and also to explain how the grant is spent.

 

It was agreed that (1) The Churchyard sub-committee speak to the PCC regarding the grant for upkeep of the churchyard, (2) The grant for the ferry will be discussed at the meeting held between Councillors Ingate and Smith and the Harbour Commissioners.

 

Recommendation: (1) The Churchyard sub-committee speak to the PCC regarding the grant for upkeep of the churchyard, (2) The grant for the ferry will be discussed at the meeting held between Councillors Ingate and Smith and the Harbour Commissioners.

 

A discussion took place on the Grounds staff work load, and it was agreed that Staff Committee would look at the systems in place and the Grounds Manager would be asked if it was possible to provide a work schedule detailing all jobs for the weeks, with a bad weather back-up plan.

 

F.063   CLOSE OF MEETING:

 

There being no further business, the meeting closed at 21.20 pm.

 

 

 

 

Received by Council on: 19.01.17                    Approved by Committee on:

 

Signed  by Chairman                                        Signed by Chairman