brightlingseatowncouncil

BRIGHTLINGSEA TOWN COUNCIL
FINANCE COMMITTEE

Minutes of the Meeting held at the Parish Hall, Victoria Place, Brightlingsea on Thursday 10th November 2011 at 7.00 pm

Present:
Councillors
I Block (Chairman)
J Chapman (Vice Chairman)
D Dixon, A Goggin, G Steady
and K Yallop

Also in Attendance:
Councillors J Aldridge, V Chapman, G Mann  and C Olivier
Tracey Pulford- Town Clerk/RFO           

F.029. APOLOGIES FOR ABSENCE: Councillor Janet Russell.   

F.030. CONFIRMATION OF THE MINUTES OF THE MEETING HELD ON THE 26TH OCTOBER 2011.

The Minutes were accepted as a true record of the meeting.

F.031. DECLARATION OF PERSONAL AND PREJUDICIAL INTERESTS:

Members were reminded of the requirement to disclose any interest in relation to items on the agenda, when these are discussed. 

F.032. SPORT ENGLAND INSPIRED FACILITIES FUNDING:
  
The Town Clerk briefed members on the above funding scheme, which had been forwarded to the Town Council by Tendring District Council.

Councillor V Chapman mentioned that she had been on a funding day at the EALC and there are thousands of ways/areas of funding.  She then asked if this could be put on the agenda for next weeks Council meeting.

Recommendation: Grant Funding become an agenda item at next weeks Council meeting.

F.033. MSR BIDS FOR 2012/2013:

The Chairman briefed members on the budgets for next year, and that there is, at the moment, an overspend of approximately £60,000. 

All Councillors were then asked to confirm whether or not their MSR bids for this year (2011/2012) were actually to be spent.

Then each councillor explained the reasoning behind their MSR bid for 2012/2013.  Councillor Steady suggested that the Skate Park expenditure could come out of Capital Reserves, as a capital project.

After discussion it was agreed that the MSR budgets would be amended as follows:

• Repair to boathouse roof – removed from the MSR budget, and a sum of £1,000 be included into Terry Hamilton’s maintenance budget.
• Continuation of footpath around boating lake is removed
• Skate park be taken out of the MSR budget, with £20,000 allocated/ring fenced from the Capital Reserves, and a grant is applied for.  If the grant is unsuccessful the £20,000 is spent on remedial works.
• Residents guide – the amount is increased to £2,250.00

Members then spoke about the Improvements budget, and it was agreed to remove the £16,000 figure for the Grass Cutter.  Also agreed to put back the figure of £3,500 for the garage doors for the workshop, as the existing ones are broken/damaged.
 
Recommendation: The MSR and Improvements budgets be amended as follows:
• Repair to boathouse roof – removed from the MSR budget, and a sum of £1,000 be included into Terry Hamilton’s maintenance budget.
• Continuation of footpath around boating lake is removed from the
• Skate park be taken out of the MSR budget, with £20,000 allocated/ring fenced from the Capital Reserves, and a grant is applied for.  If the grant is unsuccessful the £20,000si spent on remedial works.
• Residents guide – the amount is increased to £2,250.00
• Remove the £16,000 figure for the Grass Cutter
• Put back the figure of £3,500 for the garage doors for the workshop, as the existing ones are broken/damaged.

F.034. HARBOUR COMMISSIONERS AGREEMENT:

The Chairman briefed members that a meeting had been held with the Harbour Commissioners, and the agreement needed to be renewed/confirmed.

After discussion it was agreed that the agreement be renewed, and the Council informs the Harbour Commissioners that they are looking at the future of the jetty, and ask for their views.

Recommendation: After discussion it was agreed that the agreement be renewed, and the Council informs the Harbour Commissioners that they are looking at the future of the jetty, and ask for their views.

F.035. CLOSE OF MEETING:

There being no further business, the meeting closed at 8.43 pm.